How to Use Zoom AI Transcription Tool

Keeping track of every important point during your Zoom meetings (opens in a new tab) can feel overwhelming, especially when juggling discussions, decisions, and action plans. What if there was a way to let technology handle the note-taking while you focus on the conversation?

Zoom AI Companion makes this possible by providing real-time transcriptions, meeting summaries, and instant answers to your questions. Let’s explore how it works.

‍

What is Zoom AI Transcription?

Zoom AI Transcription (opens in a new tab) is a feature within the AI Companion suite that transforms spoken words during Zoom meetings into text. It automatically creates an audio transcription, providing a written record of your discussions. The transcripts are stored alongside your Zoom cloud recordings (opens in a new tab), and you can also access them through the dedicated "Transcripts" tab for easy retrieval and keyword search.

Key Features:

• Automated Transcription - Once you record a meeting to the cloud, the transcription is generated without requiring manual note-taking. This ensures you have a detailed record of your conversation, which is especially useful for team members who couldn’t attend.
• Speaker Labels - The transcript identifies who is speaking to help you track conversations and contributions with clarity.
• Searchable Text - Transcripts include timestamps and are divided into sections, so you can quickly find specific moments or topics discussed in the meeting.
• Editable Content - You can fine-tune the text to fix errors or add missing punctuation and capitalization.
• Support for Multiple Languages— Zoom AI Transcription supports several languages, catering to diverse teams and international meetings.

This feature is a powerful tool for capturing, organizing, and referencing insights shared in your Zoom meetings (opens in a new tab).

How to Use Zoom AI Companion for Live Transcriptions

Source (opens in a new tab)

Zoom AI Companion (opens in a new tab) is designed to simplify your meetings by providing real-time assistance. Here’s how you can start using it:

Check Your Eligibility

Zoom AI Companion is included with paid Zoom plans (Pro (opens in a new tab), Business, and higher). Ensure your Zoom account is part of an eligible plan to access this feature.

Enable AI Companion Features

For Administrators:

1. Log into the Zoom web portal with admin privileges.
2. Navigate to Account Management > Account Settings.
3. Under the Meeting tab, locate the AI Companion settings and toggle them On to activate features.

For Meeting Hosts:

1. Ensure AI Companion is enabled in your account settings.
2. During a meeting, click the AI Companion icon in the toolbar at the bottom of the Zoom window.
3. Choose from available features, such as real-time meeting transcriptions or AI-driven Q&A, to enhance your session.

Once enabled, the AI Companion becomes your digital assistant during Zoom calls. It can:

• Provide live meeting transcriptions.
• Summarize ongoing discussions. (opens in a new tab)
• Answer specific questions in real time.

‍

How to Get a Zoom Transcript After a Meeting

Retrieving your Zoom transcripts (opens in a new tab) is simple as long as transcription is enabled before the meeting. Follow these steps to locate, download, and use your transcripts for future reference or sharing:

1. Ensure Transcription is Enabled: Log in to your Zoom account through the web portal and go to Settings > Recording. Ensure that cloud recording and transcription are enabled.

1. ‍Start and Record Your Meeting: Click the Record button on the Zoom toolbar and choose Record to the Cloud to activate transcription.

1. ‍Access Transcripts After the Meeting:

• Once the meeting ends, Zoom will process the recording and transcription.
• You’ll receive an email notification when both are ready.
• Open the email or log in to the Zoom web portal and navigate to Recordings > Cloud Recordings.

• Select the meeting and locate the transcription file (usually labeled with a .vtt extension).

1. ‍Download or Search the Transcript:

• Download the audio transcript file to your device for reference or sharing.

• If you enabled live transcription but didn’t record the meeting, click View Live Transcript in the meeting toolbar and save the transcript before ending the session.
  

Tactiq: A Zoom AI Alternative

If Zoom’s AI transcription feels limiting or doesn’t fit your budget, Tactiq (opens in a new tab) provides a cost-effective alternative beyond simple transcription. Tactiq is a Chrome extension designed to transcribe virtual meetings in Zoom (opens in a new tab), Google Meet, and Microsoft Teams. Here’s what makes Tactiq a standout choice:

• Real-Time Transcription (opens in a new tab) - Tactiq starts transcribing your Zoom meetings as soon as they begin, ensuring you capture every detail of the discussion.
• AI-Powered Workflows (opens in a new tab) - Automate your post-meeting tasks, such as generating summaries, tracking action items, or updating CRMs and knowledge bases, all tailored to your team’s needs.
• Customizable Prompts (opens in a new tab) - Use AI to create personalized summaries (opens in a new tab), follow-up emails, or even Jira tickets, making collaboration seamless across teams.
• Multi-Language Support - Transcribe meetings in over 30 languages, making it ideal for global teams needing accurate, multilingual transcripts.

With Tactiq, you can turn your meetings into actionable insights and streamline your workflows across platforms. Download the free Tactiq Chrome extension today (opens in a new tab)!

‍

Mastering Zoom AI Transcription

Zoom AI Transcription makes it easier to stay engaged in meetings while capturing every detail. With features like live transcription, speaker identification, and searchable text, it transforms how you manage meeting insights.

Whether you’re using Zoom’s AI tools or exploring alternatives like Tactiq for added flexibility and cost-effectiveness, there’s a solution to fit your needs. Use these tools today to keep your focus on the conversation, not the notes.