How to Use Zoom AI Transcription Tool

Keeping track of every important point during your Zoom meetings can feel overwhelming, especially when you’re juggling discussions, decisions, and action plans. What if there was a way to let technology handle the note-taking while you focus on the conversation?

Zoom AI Transcription feature makes this possible by turning your meeting audio into clear, organized text. Let’s explore how it works.

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What is Zoom AI Transcription?

Zoom AI Transcription is a feature that transforms spoken words during Zoom meetings into text. It automatically creates an audio transcription, providing a written record of your discussions. The transcripts are stored alongside your Zoom cloud recordings, so you can easily review key points or share important details with others.

Key Features:

• Automated Transcription - Once you record a meeting to the cloud, the transcription is generated without requiring manual note-taking. This ensures you have a detailed record of your conversation, which is especially useful for team members who couldn’t attend.
• Speaker Labels - The transcript identifies who is speaking to help you track conversations and contributions with clarity.
• Searchable Text - Transcripts include timestamps and are divided into sections, so you can quickly find specific moments or topics discussed in the meeting.
• Editable Content - You can fine-tune the text to fix errors or add missing punctuation and capitalization.
• Support for Multiple Languages - With support for several languages, Zoom AI Transcription caters to diverse teams and international meetings.

This feature is a powerful tool for capturing, organizing, and referencing insights shared in your Zoom meetings.

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How to Use Zoom AI Companion for Live Transcriptions

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Zoom AI Companion is an integrated feature designed to simplify your meetings by providing real-time assistance like live transcriptions, meeting summaries, and instant answers to your questions. Here’s how you can start using it:

1. Check your eligibility. Zoom AI Companion is included with paid Zoom plans (Pro and Business). Ensure your Zoom account is part of an eligible plan to access this feature.
2. Enable AI Companion Features:

• For Administrators:
  • Log into the Zoom web portal with admin privileges.
  • Navigate to Account Management > Account Settings.
  • Under the Meeting tab, locate the AI Companion settings and toggle them to On to activate features.
• For Meeting Hosts:
  • During a meeting, click the AI Companion icon in the toolbar at the bottom of the Zoom window.
  • Choose from available features, such as real-time meeting summaries or AI-driven Q&A, to enhance your session.

3. Once enabled, the AI Companion becomes your digital assistant during Zoom calls. It can:

• Provide live meeting transcriptions.
• Summarize ongoing discussions.
• Answer specific questions in real time.

With these steps, you can integrate Zoom AI Companion into your workflow, allowing you to focus on conversations without worrying about taking detailed notes.

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How to Get a Zoom Transcript After a Meeting

Retrieving your Zoom transcripts is simple as long as transcription is enabled before the meeting. Follow these steps to locate, download, and use your transcripts for future reference or sharing.

1. Log in to your Zoom account through the web portal and go to the Settings section. Under the Recording tab, ensure that cloud recording and transcription are enabled.

2. Start your meeting and click the Record button on the Zoom toolbar. Choose Record to the Cloud to activate transcription.

3. Once the meeting ends, Zoom will process the recording and transcription. You’ll receive an email notification when both are ready.
4. Open the email or log in to the Zoom web portal. Navigate to the Recordings > Cloud Recordings tab, select the meeting and locate the transcription file (usually labeled with a .vtt extension).

5. Download the audio transcript file to your device for future reference or sharing.

6. If you enabled live transcription during the meeting but didn’t record it, click View Live Transcript in the meeting toolbar. Save the transcript locally before ending the session.

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Tactiq: A Great Zoom AI Alternative

If Zoom’s AI transcription feels limiting or doesn’t fit your budget, Tactiq provides a cost-effective alternative beyond simple transcription. Tactiq is a Chrome extension designed to transcribe virtual meetings in Zoom, Google Meet, and Microsoft Teams. Here’s what makes Tactiq a standout choice:

• Real-Time Transcription - Tactiq starts transcribing your Zoom meetings as soon as they begin, ensuring you capture every detail of the discussion.
• AI-Powered Workflows - Automate your post-meeting tasks, such as generating summaries, tracking action items, or updating CRMs and knowledge bases, all tailored to your team’s needs.
• Customizable Prompts - Use AI to create personalized summaries, follow-up emails, or even Jira tickets, making collaboration seamless across teams.
• Multi-Language Support - Transcribe meetings in over 30 languages, making it ideal for global teams needing accurate, multilingual transcripts.

With Tactiq, you can turn your meetings into actionable insights and streamline your workflows across platforms. Download the free Tactiq Chrome extension today!

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FAQs

How to get AI transcript on Zoom?

To get an AI-generated transcript on Zoom, enable the transcription feature in your Zoom web portal under the Recording settings. Ensure the meeting is recorded to the cloud, and once processed, you can access the transcript in the Recordings section.

Can Zoom AI Companion transcribe?

Yes, Zoom AI Companion can transcribe your meetings when cloud recording and transcription are enabled. However, if you're looking for a budget-friendly alternative with additional features like AI workflows and cross-platform compatibility, Tactiq is a great choice.

How to access Zoom AI?

You can access Zoom AI features, like the AI Companion, by signing into your Zoom web portal. Ensure you’re on an eligible paid plan and enable the AI features in your account settings.

Can you transcribe a Zoom meeting after recording?

Yes, if the meeting was recorded to the cloud, Zoom will generate a transcript as part of the recording process. Access it through the Recordings tab in your Zoom account. For local recordings, you'll need to use a third-party tool like Tactiq to upload and transcribe the recorded meetings.

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Mastering Zoom AI Transcription

Zoom AI Transcription makes it easier to stay engaged in meetings while ensuring every detail is captured. With features like live transcription, speaker identification, and searchable text, it transforms how you manage meeting insights. Whether you’re using Zoom’s AI tools or exploring alternatives like Tactiq for added flexibility and cost-effectiveness, there’s a solution to fit your needs. Use these tools today to keep your focus on the conversation, not the notes.