Turn On Zoom AI Transcript in Simple Steps

Keeping track of meeting details can be challenging. Zoom AI transcription offers a way to capture spoken words during meetings and convert them into text, ensuring no critical point is missed. Using Zoom's AI live transcription feature can transform how you manage meeting notes to boost productivity and collaboration.

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What is Zoom AI Transcription and Why Use It?

Zoom AI transcription is a feature that turns spoken words in Zoom meetings into text. It automatically creates transcripts, offering a written record of your meetings. These transcripts are stored as audio transcript files alongside your cloud recordings so you can easily revisit important details.

This feature is included with eligible paid Zoom plans, such as Zoom Pro, Business, Education, or Enterprise. If you're on a free plan, upgrading is required to access this functionality.

Benefits of using AI for meeting transcripts

• Automated Transcription - The process is hands-free. Once you record a meeting to the cloud, Zoom generates the transcription. This eliminates manual note-taking and ensures a detailed conversation record.
• Speaker Labels - The transcription identifies who is speaking. This feature helps track conversations and contributions to add clarity to the text.
• Searchable Text - Transcripts include timestamps and sections to easily locate specific moments or topics.
• Editable Content - If there are errors or missing punctuation, you can edit the transcript for accuracy.

How it enhances meeting productivity

• Focus on Discussion - You can engage more in the conversation without needing to jot down every word. AI transcription handles note-taking so you can concentrate on the meeting.
• Accessibility - Transcripts provide a written record, beneficial for team members who couldn't attend. It also supports those with hearing impairments.
• Improved Record-Keeping - With a searchable text format, keeping track of decisions and discussions becomes simpler. This feature is especially useful for long-term projects.

Zoom AI transcription benefits teams by automating note-taking, enhancing focus, and improving access to meeting content.

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How to Turn On AI Transcription in Zoom

Activating AI transcription in Zoom is straightforward and ensures you never miss a detail in your meetings. Follow these steps to enable the feature:

1. Sign in to the Zoom Web Portal

• Navigate to zoom.us and log in with your credentials.

2. ‍Access Account Settings

• In the navigation menu, select Account Management and then click Account Settings.

3. ‍Enable Zoom Cloud Recording

• Go to the Recording tab and ensure that Cloud Recording is toggled on. If it’s disabled, click the toggle to activate it.

4. ‍Activate Audio Transcription

• In the Advanced Cloud Recording Settings, locate the option to enable audio transcription by selecting Create audio transcript.
• Check the box to enable this feature and click Save to enable live transcription service.

5. ‍Test the Feature

• Start a test meeting, record it to the cloud, and verify that the transcription is generated post-meeting.

Key Takeaways:

• Zoom AI recording setup involves enabling specific features that enhance the quality and usability of your meeting recordings.
• Smart Recording with AI Companion provides tools to analyze and summarize meetings effectively.
• Customizing settings ensures that your recordings are tailored to capture the most relevant information for your team.

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How to Turn On AI Notes in Zoom

Turning on AI Notes in Zoom can transform how you capture and review meeting content, ensuring no key details are missed. Follow these steps to enable this feature:

1. Sign in to the Zoom Web Portal

• Log in to your Zoom account.

2. ‍Access AI Companion Settings

• Navigate to Account Management and select Account Settings.
• Locate the AI Companion tab under the Meetings section.

3. ‍Enable Meeting Summary

• Within the AI Companion settings, find the Meeting Summary option. Toggle this feature to Enable. Confirm the change if prompted.

4. ‍Customize Meeting Summary Settings (Optional)

• Choose whether to automatically start meeting summaries for all hosted meetings.
• Select who can access the meeting summaries:
  • Only the meeting host.
  • The host and invitees within your organization.
  • All meeting invitees, including external participants.
• Optionally, include the full summary text in email notifications.

5. ‍Save Changes

• Click Save to apply the updated settings.

6. ‍Verification Steps for AI Notes

• Start a test meeting to confirm AI Notes are functioning.
• Check the meeting toolbar in your Zoom window for the AI Companion icon, indicating active AI features.
• After the meeting, review the generated notes to ensure accuracy and completeness.

Key Takeaways:

• Streamlined Meeting Notes: AI Notes automatically summarize discussions, saving time and effort.
• Customizable Sharing Options: Choose who can access the notes to suit your collaboration needs.
• Enhanced Productivity: Focus on discussions without worrying about manual note-taking.
• Verification for Reliability: Confirm the feature is working to ensure no details are overlooked.

By enabling AI Notes in Zoom, you can improve meeting productivity and simplify how information is captured and shared.

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Tactiq: A Great Substitute for Zoom AI Transcription

If you’re looking for a free tool that takes meeting transcription and note-taking to the next level, Tactiq is an excellent substitute for Zoom AI Transcription. While Zoom offers useful AI transcription and note features, Tactiq provides additional tools that simplify meeting workflows and boost collaboration.

Here’s why Tactiq stands out:

• Real-Time Transcriptions During Meetings
• Tactiq captures the live transcript directly in the Zoom meeting window. You can see the text in real time, helping you stay engaged without missing any critical points.
• Custom AI Prompts for Actionable Notes
• Beyond transcription, Tactiq lets you apply AI-powered prompts to generate instant summaries, follow-up emails, or structured action items. This feature is especially useful for converting meeting discussions into concrete, actionable plans.
• Upload and Analyze Zoom Transcripts
• Already have a Zoom transcript saved in .vtt format? Upload it to Tactiq to analyze and create summaries, project updates, or even documentation. This makes Tactiq a powerful post-meeting tool for handling previously recorded sessions.
• AI-Powered Workflow Automation
• With Tactiq, you can automate tedious post-meeting tasks like creating Jira tickets, syncing notes to Notion, or notifying teams of key decisions. This feature saves time and ensures your team stays aligned.
• Searchable and Editable Transcripts
• Easily search through transcripts to revisit specific points or edit them for clarity. This feature simplifies record-keeping and enhances accessibility for team members.
• Seamless Collaboration
• Share notes and insights effortlessly with your team, ensuring everyone stays informed, whether they attended the meeting or not.

Whether you need a reliable transcription tool for real-time use or a way to get more out of your Zoom meeting transcripts, Tactiq provides a great alternative.

Make your meetings more impactful—download the free Tactiq Chrome Extension today!

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Wrapping Up

Zoom’s AI transcription feature makes it easier to capture and revisit key meeting details. By enabling these features, you save time, improve collaboration, and ensure nothing gets missed.

For even more powerful tools, use Tactiq for real-time transcription, custom AI prompts, and workflow automation. Start transforming the way you manage meetings today!