Long meetings can be overwhelming, especially when sifting through pages of transcripts to find important points and action items. If you're like many professionals, this manual process can take hours and leave you feeling drained. But what if you could simplify the process and save time?
Whether you're a freelancer, a project manager, or simply looking for an easier way to stay on top of your meetings, this guide is for you. You'll learn:
- How to access your transcript files.
- How to use ChatGPT manually.
- How to use Tactiq for instant AI summaries.
So sit back, grab a cup of coffee, and let's get started!
Before You Begin: Check Your Google Account
If you already have the transcript, you can skip to the end of the article, so you can start summarizing!
Before opening ChatGPT and typing in all your prompts, make sure that you have the right type of Google account.
Are you using a personal Gmail account with your Google Meet? Unfortunately, with the free Google Meet, you can access the live caption during the call but not the transcript.
Without the actual transcript, there is nothing to summarize. A transcript file is only available with these Google Workspace plans:
- Business Standard
- Business Plus
- Enterprise Starter
- Enterprise Standard
Businesses and educational institutions use Google Workspace plans to access extra features like call recordings and transcripts. The recording and the transcript files are usually available after the call in the Google Drive folder.
But what if you don’t have a Google Workspace account? After all, you’re most likely working as a freelancer or contractor and are not necessarily part of a Google Workspace. Or your team mainly uses Microsoft Teams, and you only need to join Google Meet meetings occasionally.
How to Get a Google Meet Transcript File
Luckily, there are many options, so you can get your transcript file and summarize it in ChatGPT. You can:
- Use a free Chrome Extension that turns the live caption into transcripts.
- Use a transcription tool that not only saves the transcripts but also creates auto highlights like Tactiq.
The best thing about Tactiq is that, first, you don’t need to have a Google Workspace account. Here’s how it works:
- Install Tactiq for free on Chrome.
- Connect your Google Meet account under Integrations.
- Join your call as usual. A Tactiq window will appear.
Once Tactiq is installed, you’ll see real-time transcriptions. On top of that, you’ll be able to manually highlight sentences if you want to take note of an action item, decision, callout, or question. This way, you don’t have to comb through the entire transcript for important details like this.
If you have auto highlights, Tactiq will automatically save and categorize sentences based on the words you mentioned. For example, if you say words like Notion or Jira, this will automatically be highlighted as an action item. Amazing, isn’t it? Here’s what it looks like:
After your call, you’ll get an email with the transcript, or you can log in at any time to your Tactiq account. You can download it as a PDF or save it as a Google Doc.
Hooray! You now have the transcript! But how do you actually summarize it?
2 Ways to Summarize Your Long Meetings with GPT-3
So, there are two ways to summarize your transcript. The first one has some manual work involved. The other one is a one-click method!
Use ChatGPT Manually
So, nothing groundbreaking here (well, except for the amazing GPT-3 technology). All you need is a copy of your transcript and your prompts.
Once you have ChatGPT open, you’ll type your prompt + your transcript.
Try these different commands:
- Summarize the main points of this transcript.
- Identify the action items.
- What were the questions asked in this transcript?
Here’s what it looks like:
It’s pretty easy to do it once you get used to it. However, you’ll need to be creative and find different prompts that work best for you. Note that ChatGPT might not accept the length of your transcript, so you’ll have to cut it up into smaller chunks.
There is a better and smoother workflow to get summaries. It still involves using the GPT-3 technology, but it’s built-in with Tactiq.
Use Tactiq to Get AI Meeting Notes
Earlier, we discussed how easy it is to get your transcript with Tactiq. It goes beyond that by providing AI summaries. With Tactiq, you can instantly:
- Generate a short summary from a long meeting.
- Identify the action items and the person responsible for them.
- Suggest agendas for the next meeting.
Getting all these summaries, action items, and agendas literally take a few seconds.
Here’s what it looks like for the same transcript that we used in ChatGPT:
As you can see, the action items are highly accurate and easy to read. So, this is from my actual meeting about creating a marketing campaign. As a marketing project manager, it saves me hours from reading long transcripts and manually taking notes from the meeting.
Next, I transfer these items into a Notion board, so I can assign them with deadlines. No knowledge is lost between the live meeting and post-meeting discussions.
Use AI In Your Next Meeting
Reading through long transcripts after a meeting can be time-consuming and overwhelming. However, with GPT-3 technology through ChatGPT or the AI summaries in Tactiq, you can quickly and accurately summarize your meetings. Whether you prefer to manually input your prompts in ChatGPT or use the one-click method in Tactiq, you can now focus on the important details, action items, and agendas, saving you hours of reading time. Use AI in your next meeting to make the most of your time and stay organized.