If your team uses AI and Google Workspace for remote work, it is time to explore Google Gemini! This Gemini guide will show you how Google Gemini can streamline your workflows.

Throughout this Gemini cheat sheet, we will discuss the following:

  • An overview of different Gemini models.
  • Quick Gemini tutorial on how to use it on the web and download it on your mobile.
  • Pros and cons of using Gemini.
  • Practical ways to use Gemini to boost your productivity, particularly in improving your virtual meetings.
Google Gemini is an ideal AI tool if you're using Google Workspace
Google Gemini is an ideal AI tool if you're using Google Workspace

What is Google Gemini?

Gemini is Google’s comprehensive suite of advanced generative AI models, tools, and applications, with a multimodal approach that allows it to understand and process diverse types of information, including texts, images, video, audio, and code.

Within Google’s Gemini era, there are three Gemini models with different sizes and designed for various purposes:

Gemini has three model sizes - Nano, Pro, and Ultra
Gemini has three model sizes - Nano, Pro, and Ultra
  • Gemini Nano, designed for on-device tasks, comes in two versions: Nano-1, with 1.8 billion parameters, and Nano-2, boasting 3.25 million parameters. Nano is integrated into devices like the Google Pixel 8 Pro smartphone, enhancing users’ overall mobile experience.
Gemini Ultra is designed for highly complex tasks
Gemini Nano is designed for on-device tasks
  • Gemini Ultra is considered the largest and most capable model within the Gemini ecosystem, designed for highly complex tasks.
Gemini Ultra is designed for highly complex tasks
Gemini Ultra is designed for highly complex tasks
  • Gemini Pro has powerful generative AI coding features and has two versions (Pro 1.0 and Pro 1.5). It is the ideal Gemini model for you if you want to scale your business and overall team performance. Additionally, Google enabled access to Gemini Pro in Google Cloud Vertex AI and Google AI Studio, facilitating seamless integration into cloud-based AI workflows.
You can use Gemini Pro if you want to scale your business
You can use Gemini Pro if you want to scale your business

Who can Use Google Gemini?

Gemini is an all-in-one solution for many users, including businesses, startups, educators, non-profit organizations, HR and IT professionals, and remote creative freelancers. It is ideal for enhancing teamwork, facilitating online meetings and virtual classrooms, streamlining candidate interviews and onboarding processes, and managing projects from anywhere globally.

Gemini can understand handwritten notes and graphs to solve simple grade school math problems or more complex equations. Or it can help content teams brainstorm new ideas for social media content. Gemini can assist software developers in debugging code, providing helpful solutions for creating and running successful apps. It can also summarize your meeting notes and write meeting recaps for your team and clients!

How to access Google Gemini?

Google Gemini’s chatbot (formerly Bard) offers a free version accessible via web and mobile. To access it on the web:

  1. Log in to your Google account.
  2. Go to this web address: https://gemini.google.com.
  3. Once on the Gemini chatbot’s interface, you can type in your prompt on the type box and then hit Enter.
  4. Wait for Gemini to generate an answer to your prompt.
An example of a prompt on Google Gemini
Google Gemini has a free version that can be accessed with a Google account

In the example below, I asked Gemini to write ideas for a social media marketing campaign for a yoga studio in Makati, Philippines.

An example of a prompt on Google Gemini
An example of a prompt on Google Gemini

Gemini provided me with three different drafts of its answer. I chose the second draft because it is more detailed and concise.

Gemini can answer your prompts with just a single click
Gemini can answer your prompts with just a single click

In another example, I tried how Gemini processes images. I uploaded a photo of a kitten and asked Gemini to tell me something about it.

Google Gemini can also process images
Google Gemini can also process images

Meanwhile, the Gemini mobile app is available in more than 150 countries. If you want to access the Gemini app, you can install it by following these steps:

  1. Open the Google Play Store on your mobile phone.
  2. Search for the Google Gemini app and click Install.
  3. Once you have downloaded Gemini on your phone, open the app and click Get Started.
  4. After reviewing how Gemini can help you, click More, then click I Agree.
Google Gemini is also available on mobile
Google Gemini is also available on mobile

To access the more advanced Gemini models to level up your workflows, you can avail yourself of the Gemini Advanced at USD20 monthly. It provides access to 1.0 Gemini Ultra and other advanced features through a Google One AI Premium subscription, alongside Workspace benefits and two terabytes of storage.

Gemini lets you maximize Google Workspace apps
Gemini Advanced features can be access for USD20 a month

Suppose you want to avail Gemini for Google Workspace. In that case, you need an existing Workspace plan to integrate Gemini seamlessly into Google Maps, Gmail, Sheets, Docs, and other Workspace apps with enterprise-grade security and privacy.

Gemini for Workspace comes in two tiers: Business, starting at USD20 per user per month with access to 1.0 Ultra, and Enterprise, priced at around USD30 per user per month, offering additional features like advanced meetings with translated captions in over 15 languages and full Gemini access.

Gemini lets you maximize Google Workspace apps
Gemini lets you maximize Google Workspace apps

Why Use Google Gemini?

There are various reasons why Gemini is ideal for your team compared to other AI tools. Here are some of the reasons why you should give Gemini a try:

Provides multimodal functionality

One of Google Gemini’s most impressive features is its multimodal capability, which simultaneously processes different data types. For example, in Google AI Studio, you can upload long movie clips and ask Gemini to look for and explain specific scenes.  

Shows outstanding performance

Google Gemini consistently outperforms benchmarks, achieving a 90% score on massive multitask language understanding (MMLU). The MMLU combined 57 subjects, including math, physics, law, and medicine, to test Gemini’s general knowledge and problem-solving skills.

Offers sophisticated reasoning

With its advanced AI technology, Google Gemini 1.0 can handle complex information and provide valuable insights from vast data. Google also recently introduced the Gemini 1.5 models, with Gemini 1.5 Pro being the first to be tested and having a larger context window for an in-depth understanding of lengthy content.

Has robust language support

Gemini supports over 40 languages, including English, French, Spanish, and Chinese, making handling global teams easier. Its competitor, ChatGPT, also offers multi-language support. However, specific language availability depends on the implementation and version used.

Seamlessly integrates with other Google services

Google Gemini integrates well into other Google apps, enhancing user productivity. For example, you can use Gemini to improve your video and audio for meetings on Google Meet. If your team uses Google Workspace, Gemini is your perfect AI assistant!

Limitations of Google Gemini

While Gemini offers many benefits, it’s also essential to know its limitations:


Access to Gemini’s premium features is limited primarily to enterprise clients, making it challenging for the public to experience Gemini’s capabilities fully.

Requires technical knowledge

Using Gemini’s advanced features requires a good understanding of coding and other AI concepts, even for developers. The complexity of its Gemini API may be challenging to use if you don’t have the technical expertise.

Bias and fairness

Like many other AI models, Gemini has many inherent biases from its training data, potentially impacting the fairness of its outputs. Addressing these biases is crucial to ensure ethical AI use.  

Compatibility limitations

Gemini is compatible with Google apps but not other meeting platforms like Zoom and Microsoft Teams. If you use these platforms, then it is likely that you cannot maximize Gemini’s benefits. Additionally, the premium version of Gemini is not accessible, which can further restrict access for specific users.

Limited creativity

Originality and creativity are limited in the content that Gemini produces, as the free version struggles with complex prompts. Technical experts say this limitation stems from using the Gemini 1.0 Pro model, which offers fewer capabilities than the paid Gemini models.


7 Ways on How to Use Gemini to Boost your Productivity

Now that we know the different Gemini models, how to access it on the web and mobile app, and its pros and cons, let’s look at some of the ways Gemini can increase your productivity, especially for your online meetings:

Write efficient AI meeting summaries.

Gemini can automatically summarize your meeting transcripts, highlighting critical decisions, action items, and assigned tasks. For automated meeting summaries, consider using Tactiq, which effortlessly transcribes real-time discussions for easier note-taking during your meetings.

Use Tactiq for automated meeting transcription and summaries
Use Tactiq for automated meeting transcription and summaries

Come up with instant content briefs.

Beat writer’s block with Gemini’s quick content briefs. Input your prompt, including your topic or target audience, and let Gemini quickly generate outlines, suggest keywords, and recommend content formats. It’s the ideal AI tool to kickstart your creativity and ensure your content hits the mark.

Get quick language translations for global collaboration.

Break down language barriers during your meetings with Gemini’s real-time translation. This feature ensures that your team maintains effective communication and avoids misunderstandings, primarily if you work with co-workers from different countries.

Master time management.

Take control of your schedule with Gemini’s time management capability. From task prioritization to scheduling assistance and reminders, Gemini can help you stay organized and focused amidst your busy to-do list.

Get seamless audio transcriptions.

Quickly transform audio into text with Google Gemini. Whether class lectures or meeting recordings, Gemini’s speech-to-text technology makes reviewing notes a breeze. Alternatively, you can use Tactiq to automatically transcribe uploaded audio or video files, delivering instant transcripts with just one click.

Tactiq can easily transform audio into text
Tactiq can easily transform audio into text

Stay informed and ahead of current events.

Stay updated on the pulse of industry trends with Gemini! Create summaries of relevant articles, discover new research, and stay informed to make data-driven decisions.

Streamline your meeting recaps and minutes.

Say goodbye to lengthy meeting recaps and minutes with Gemini’s summarization feature. By analyzing meeting notes and transcripts, Gemini can draft concise recaps and minutes, highlighting vital decisions and action items to save you time and keep everyone updated. For quicker results, Tactiq can also instantly write your meeting recaps and minutes with its quick prompts feature!

Use AI for Productive Meetings

Google Gemini is a valuable AI tool for remote teams, improving daily tasks and workflows. However, if you want to focus on real-time meeting transcriptions and note-taking, you can download Tactiq as an alternative AI assistant. Tactiq offers easy solutions for better collaboration during your virtual meetings.

Want the convenience of AI summaries?

Try Tactiq for your upcoming meeting.

Want the convenience of AI summaries?

Try Tactiq for your upcoming meeting.

Bringing AI into your meetings has never been so easy.

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