Top 20 AI Meeting Tools (with Infographics)

Meetings can be a bit of a challenge, especially when you’re juggling multiple tasks and trying to keep everything on track. Luckily, AI meeting tools can make your life easier by handling everything from taking meeting notes to managing team meetings on platforms like Microsoft Teams and Google Meet.

In this article, we’ll explore 20 of the best AI tools that can transform your virtual meetings.

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20 Best AI Meeting Tools

AI meeting assistant tools make meetings more productive and less stressful. These tools don’t just sit in on your meetings—they actively help you by taking meeting notes, tracking action items, and following up on tasks after the meeting ends. Below, we’ve highlighted some of the top AI meeting assistants that can improve how you handle meetings.

1. Notion

Notion is more than just a note-taking app—it can help you manage every aspect of your meetings. Notion’s flexibility and integration capabilities make it valuable for organizing and running efficient meetings.

Key Features:

• Meeting Templates: Notion offers a variety of templates designed to streamline the meeting process. Customize these templates to fit your team’s specific needs, ensuring that every meeting is structured and productive.
• Collaborative Note-Taking: With Notion, your entire team can collaborate on meeting notes in real-time. This feature is handy for remote teams, as it allows everyone to contribute and stay aligned, no matter where they are.
• Task Management: After your meeting, you can easily turn decisions and action items into tasks within Notion. This ensures that follow-ups are tracked.
• Integration with Other Tools: Notion integrates with a wide range of other tools (Slack, Trello, Google Calendar, and more), making it easy to pull in information from your calendar, email, and other apps. This helps keep everything you need for your meetings in one place.

For those looking to make their meetings more organized and actionable, Notion is a fantastic tool. It’s not just about taking meeting notes—it’s about turning those notes into actions that drive your projects forward.

2. Tactiq

Tactiq is an AI meeting assistant that stands out for its ability to integrate with popular meeting platforms like Zoom, Google Meet, and Microsoft Teams. Whether you’re leading a team meeting or participating in a virtual brainstorming session, Tactiq has you covered.

Key Features:

• Real-Time Transcription: Tactiq automatically transcribes your meetings in real-time to allow you to focus on the conversation rather than scrambling to take meeting notes. This feature is a lifesaver for those moments when every word counts.
• Highlighting Key Points: You can easily highlight important points during the meeting with just a click. This makes it simple to track action items or critical decisions without interrupting the flow of the discussion.
• Meeting Summaries: Tactiq generates a concise summary you can share with your team after the meeting. This ensures that everyone is on the same page.
• Meeting Kits: Tactiq offers customizable meeting kits that help you set up agendas and prompts tailored to specific meeting types, such as daily stand-ups, project kick-offs, or brainstorming sessions. These kits streamline the meeting process and keep discussions focused.

Tactiq’s features and user-friendly design make it invaluable for anyone looking to optimize their meetings.

3. Gong.io

Gong.io is an advanced AI-powered platform that improves sales teams' approach to customer engagement and revenue growth. It stands out by providing comprehensive insights into customer interactions, enabling more precise forecasting and effective pipeline management.

Key Features:

• Revenue Intelligence: Gong analyzes every customer interaction, turning data into actionable insights that help sales teams close deals more efficiently.
• High-Accuracy Forecasting: The platform’s AI-driven forecasting capabilities allow teams to achieve near-perfect accuracy, ensuring reliable revenue predictions each quarter.
• Pipeline Optimization: Gong’s tools help sales teams manage their pipeline more effectively by focusing on the most promising opportunities and driving consistent growth.
• Productivity Boost: With detailed analytics and customized playbooks, Gong enhances team productivity by guiding sales reps toward high-impact activities.
• Comprehensive Integrations: Gong seamlessly integrates with major CRM platforms like Salesforce, making it easy to incorporate its powerful insights into existing workflows.

Gong.io is essential for sales teams looking for deeper customer insights, more accurate forecasting, and improved overall performance.

4. Xmind AI

Xmind AI is a powerful brainstorming and mind-mapping tool that uses AI to help teams organize thoughts, generate ideas, and create visual maps efficiently. It's an excellent choice for teams that need to visualize complex ideas and streamline the brainstorming process.

Key Features:

• ‍AI-Enhanced Brainstorming: Xmind AI helps generate and organize ideas into clear, structured mind maps, making it easier to capture and develop concepts.‍
• Smart Mind Mapping: The AI automatically suggests related topics, helping teams expand on ideas and explore new directions during brainstorming sessions.‍
• Customizable Templates: Access a variety of templates designed for different brainstorming needs, allowing you to start mapping quickly and effectively.‍
• Seamless Integration: Xmind AI integrates with other productivity tools, allowing for easy sharing and incorporation of mind maps into your projects.

Xmind AI is ideal for teams that need a flexible, AI-powered tool to enhance their brainstorming and mind mapping processes, making it easier to turn ideas into actionable plans.

5. Slack

Slack is a leading communication and collaboration platform that has revolutionized how teams work together. With its ability to integrate with AI tools, Slack enhances productivity by streamlining workflows and fostering real-time collaboration across departments. Its features, such as customizable channels, direct messaging, and file sharing, make it a versatile solution for both small teams and large enterprises. Additionally, Slack's integrations with other platforms and apps help to consolidate tools, making it easier to manage projects, track progress, and stay connected.

Key Features:

• ‍AI-Powered Automation: Use AI-driven bots and workflows to automate routine tasks, such as scheduling meetings, setting reminders, and managing notifications.‍
• Real-Time Collaboration: Slack allows teams to communicate instantly, share files, and collaborate in real-time, keeping everyone aligned and informed.‍
• Seamless Integration: Integrates with a wide range of AI tools and apps, allowing teams to bring their favorite productivity tools into one unified platform.‍
• Customizable Workspaces: Organize your projects and teams with channels, threads, and direct messages, all tailored to fit your workflow needs.‍
• Searchable Archives: Quickly find past conversations, files, and decisions with Slack’s robust search functionality, ensuring that important information is always accessible.

Slack is ideal for teams that want to enhance their communication, automate workflows, and integrate AI tools to boost productivity and collaboration.

6. Grain

Grain is a conversation intelligence platform that automates note-taking, record-keeping, and insight capture, making it an essential tool for growing revenue teams.

Key Features:

• AI Meeting Notes: Grain automates note-taking, allowing you to stay engaged during meetings. It generates recordings, transcripts, and AI-powered notes in your preferred format.
• Custom AI Note Prompts: You can interact with transcripts using custom prompts to get the exact notes you need.
• Video Highlights: Easily create and share video highlights from your meetings, making it simple to communicate key moments.
• CRM Integration: Grain syncs AI notes directly with CRM records, enriching your data and automating follow-up emails.
• Collaboration Tools: Use playlists, reels, and time-stamped comments to train and onboard team members effectively.

Grain’s focus on automation and integration makes it valuable for teams looking to drive revenue growth.

7. Miro

Miro is an AI-powered collaborative platform that helps teams create, plan, and collaborate more effectively, turning ideas into actionable outputs in no time.

Key Features:

• AI-Driven Content Creation: Miro’s AI can instantly transform your ideas on the canvas into documents, diagrams, images, and more, saving you hours of work.
• AI Shortcuts: Use one-click AI shortcuts to quickly generate briefs, reports, and summaries from your board content, speeding up workflows after brainstorming sessions or retrospectives.
• AI Sidekicks: Miro provides AI-powered assistance throughout your work, whether you need help with strategic planning, product development, or marketing.
• Comprehensive Use Cases: Miro supports a variety of business processes, including strategy and planning, process mapping, retrospectives, mind mapping, and customer journey mapping.
• Seamless Integration: Miro integrates with tools like Slack, Trello, Google Drive, and Zoom, keeping your workflows uninterrupted and ensuring all your work happens in one place.

Miro is ideal for teams looking to boost creativity, streamline processes, and collaborate more effectively with the help of AI.

8. Trello

Trello is a simple and flexible project management tool that helps teams manage projects and tasks with ease. It provides a clear view of who’s doing what and what needs to get done, making it an essential tool for keeping team meetings organized and ensuring follow-ups are handled efficiently.

Key Features:

• Cards, Lists, and Boards: Organize tasks, track progress, and collaborate using Trello's intuitive system of boards, lists, and cards.
• Task Management: Assign tasks, set due dates, attach files, and create checklists to keep everyone accountable and aligned.
• Automation (Butler): Automate repetitive tasks like moving cards and setting reminders with Trello’s Butler, reducing manual work.
• Power-Ups and Integrations: Enhance your workflow with integrations and Power-Ups for tools like Slack, Google Drive, and Zoom.

Trello is excellent for teams looking to manage meeting outcomes and track tasks, all within an intuitive and customizable platform.

9. Asana

Asana is a project management platform designed to help teams work smarter and achieve their goals more efficiently. It’s ideal for connecting work and workflows to company-wide objectives, ensuring clarity, accountability, and maximum impact across your organization.

Key Features:

• Goal Setting and Tracking: Set and monitor goals across your organization, connecting them with relevant teams and tracking progress in real-time.
• Automation: Use AI-powered automation to simplify workflows, reducing manual tasks and focusing on higher-impact work.
• Scalability and Security: Built for large teams, Asana offers scalability, security, and reliability for complex projects.
• Cross-Team Collaboration: Facilitates collaboration across teams, keeping everyone aligned and workstreams connected.
• Integrations: Seamlessly integrates with tools like Slack, Google Drive, Zoom, and Microsoft Teams to centralize tasks and documents.

Asana is the go-to tool for organizations looking to scale efficiently, automate workflows, and ensure that all team efforts are aligned with broader company goals.

10. ClickUp

ClickUp is an all-in-one productivity platform designed to bring all your work and team collaboration into one place. With its AI-powered features, ClickUp helps teams simplify tasks, improve collaboration, and enhance visibility across projects, making it an ideal tool for managing meetings and project outcomes.

Key Features:

• Task Management: Manage tasks, projects, and workflows with lists, boards, and Gantt charts.
• AI-Powered Productivity: Automate tasks and gain insights tailored to your role with ClickUp’s AI assistant.
• Collaboration Tools: Use Docs, Whiteboards, and real-time comments to streamline team communication and planning.
• Customizable Workflows: Easily configure and automate workflows for different types of work.
• Integrations: Connect with tools like Slack and Google Drive, or replace them entirely to reduce app clutter.

ClickUp is perfect for teams looking to consolidate their work processes into a single platform, improving productivity, collaboration, and overall project management.

11. Monday.com

Monday.com is a highly flexible work management platform that streamlines workflows, enhances visibility, and supports teams in managing various types of work, from projects to CRM and marketing.

Key Features:

• Customizable Workflows: Easily tailor workflows to your needs with drag-and-drop functionality, supporting everything from simple tasks to complex processes.
• Automations & AI: Automate repetitive tasks like updating statuses and sending emails, allowing your team to focus on impactful work.
• Real-Time Visibility: Gain 360° visibility into your key metrics, enabling data-driven decisions to keep projects on track.
• Integration with Tools: Seamlessly connect with your favorite tools, reducing the need for tab-switching and consolidating work on one platform.
• Versatile Product Line: Offers specialized products for managing sales processes, project development, and more, all within one cohesive platform.

Monday.com is ideal for teams looking to enhance productivity, automate workflows, and gain comprehensive insights into their work.

12. Wrike

Wrike is a work management platform designed to streamline workflows, improve visibility, and drive efficiency across all departments. It offers extensive customization options and tools to help teams manage projects, collaborate effectively, and achieve business goals.

Key Features:

• Streamlined Workflows: Centralize all work processes in one platform, allowing teams to collaborate efficiently and eliminate wasted efforts through automation.
• 360° Visibility: Gain a complete view of project progress with customizable workspaces, industry-leading Gantt charts, and easy-to-use Kanban boards.
• Automation: Automate routine tasks like approvals and request forms, enabling teams to focus on high-impact work.
• Enterprise-Grade Security: Enjoy peace of mind with Wrike’s advanced security features, including double encryption and role-based access control.
• Scalability: Wrike supports teams of all sizes with global support, easy onboarding, and tools to manage complex projects as your organization grows.

Wrike is ideal for teams looking to streamline their workflows, enhance visibility, and achieve faster, data-driven business outcomes.

13. Smartsheet

Smartsheet is a robust work management platform tailored for enterprises to efficiently handle projects, programs, and processes on a large scale. It provides the flexibility and security needed to support evolving business needs.

Key Features:

• Scalable Project Management: Smartsheet adapts to various project sizes, from individual tasks to large-scale company initiatives, with customizable views, workflows, and dashboards.
• Automation: Automate routine processes like approvals, notifications, and updates, allowing your team to concentrate on strategic tasks.
• Real-Time Collaboration: Facilitate seamless collaboration through shared workspaces, instant updates, and built-in communication tools, keeping everyone in sync.
• Enterprise-Level Security: Smartsheet offers advanced security features, ensuring that your data is secure and compliant, enabling you to innovate confidently.
• Extensive Integrations: Integrate Smartsheet with tools like Slack, Google Workspace, Microsoft Teams, and Salesforce, consolidating your workflows in one place.

Smartsheet is for businesses looking for a scalable, secure platform to manage complex projects, automate workflows, and achieve significant business outcomes.

14. Gamma.app

Gamma.app is an AI-powered tool designed to enhance presentations and content creation. It allows teams to create dynamic, interactive presentations quickly, making it ideal for meetings, pitches, and project updates.

Key Features:

• AI-Generated Presentations: Gamma.app automatically generates presentations based on your input, saving time and ensuring a polished, professional look.
• Interactive Content: Easily add interactive elements like polls, quizzes, and videos to engage your audience and make your presentations more dynamic.
• Real-Time Collaboration: Work with your team in real-time to create, edit, and refine presentations, ensuring everyone’s input is included.
• Customizable Templates: Access a variety of templates tailored for different presentation needs, allowing you to create visually appealing content quickly.

Gamma.app is perfect for teams that need to create engaging, professional presentations quickly and collaboratively, making it an essential tool for meetings and project updates.

15. Confluence

Confluence is a collaboration platform that enables teams to create, share, and manage their knowledge in a centralized space.

Key Features:

• Versatile Content Creation: Use flexible Confluence Pages to create dynamic content like Whiteboards, Databases, and videos, helping teams bring ideas to life without context-switching.
• AI-Powered Assistance: Use AI to eliminate writer’s block, automate repetitive tasks, and summarize lengthy documents, making content creation faster and easier.
• Centralized Knowledge Management: Build a single source of truth for your team with organized, easily searchable content that keeps everyone informed and up-to-date.
• Extensive Templates: Access various templates for tasks like project planning, meeting notes, and marketing strategies, helping teams get started quickly.
• Robust Integrations: Connect Confluence with thousands of tools, including Jira, Slack, and Google Drive, to keep all your work in one place.

Confluence is perfect for teams that need a comprehensive platform to manage projects, collaborate effectively, and maintain organized, accessible knowledge.

16. Mural AI

Mural AI is an advanced collaboration tool integrated into the Mural digital workspace, designed to enhance creativity and productivity through visual collaboration. It empowers teams to brainstorm, plan, and innovate more effectively by using AI-driven features.

Key Features:

• AI-Powered Assistance: Mural AI helps simplify tasks, from generating content and mind maps to clustering information, allowing teams to focus on more important work.
• Mind Maps and Clustering: Generate mind maps on-the-fly and automatically organize sticky notes by topic, helping teams quickly explore and connect ideas.
• Microsoft 365 Copilot Integration: Boost collaboration with Microsoft 365 Copilot, enabling quick access to murals and templates and instant summarization of mural content.
• Facilitation and Guidance: Mural AI includes tools like timers and activity prompts to guide collaborative sessions, keeping teams on track and productive.
• Data Security and Control: Mural AI is built with enterprise-grade security, ensuring that all data remains secure and under your control, with transparent use of AI.

Mural AI is ideal for teams seeking an AI-enhanced platform to drive innovation and collaboration, making it easier to turn ideas into actionable plans.

17. Figma

Figma is a web-based design platform that empowers design and development teams to collaborate seamlessly on product creation. It combines real-time collaboration with advanced design tools to help teams build, refine, and present products faster and more efficiently.

Key Features:

• Real-Time Collaboration: Teams can work together on the same design file, enabling instant feedback and updates.
• AI-Enhanced Design: Quickly generate UI mockups and prototypes using AI, allowing for faster exploration of ideas.
• Design Systems and Auto Layout: Create scalable design systems and make consistent edits with Auto Layout to maintain alignment across projects.
• Dev Mode: Provide developers with the exact code and design details they need, bridging the gap between design and development.
• Integrated Communication: Chat, comment, and gather feedback directly within the design file, keeping everyone on the same page.

Figma is ideal for teams that want to enhance their design and development workflows, enabling faster iteration, better collaboration, and a more integrated approach to product creation.

18. Krisp

Krisp is an AI-powered tool that provides noise cancellation, transcriptions, note-taking, and recording capabilities.

Key Features:

• AI Noise Cancellation: Removes background noises, voices, and echoes from both ends of a call, ensuring clear communication during meetings.
• AI Meeting Transcriptions and Note-Taking: Automatically transcribes meetings and generates notes, allowing you to focus on the conversation without worrying about documentation.
• Call Recording: Record meetings and calls for future reference, ensuring that all important details are captured.
• Works with Any App: Krisp integrates with popular communication tools like Zoom, Microsoft Teams, Google Meet, and various VoIP solutions, functioning as a smart layer between your device and these platforms.
• AI Accent Localization: Adjusts and enhances voice clarity by localizing accents, making conversations easier to understand.

Krisp is ideal for individuals, freelancers, and teams looking to improve their online meetings and ensure that all key points are captured accurately.

19. Fellow

Fellow is an AI-driven meeting management tool for remote and hybrid teams designed to optimize the entire meeting workflow.

Key Features:

• AI Meeting Copilot: Automatically transcribes and summarizes meetings, organizing notes by topics and action items.
• Smart Summaries: Generates and highlights key discussion points, with editable summaries for added context.
• Productivity Boost: Reduces meeting time by 17% with AI-generated summaries, templates, and focused agendas.
• Cross-Functional Alignment: Collaborate on agendas and sync action items with project management tools for better alignment.
• Centralized Workflow: Centralizes all meeting-related tasks and notes, integrating with over 50 productivity tools for seamless management.

Fellow is ideal for teams that want to optimize their meeting processes, ensuring that all outcomes are clearly documented and actionable.

20. Coda AI

Coda AI is a work assistant that integrates AI into document and project management. It empowers teams to create dynamic documents that can automate tasks, generate content, and connect data across various platforms.

Key Features:

• AI-Powered Content Creation: Coda AI assists in brainstorming, drafting, and summarizing content, enabling teams to create documents faster and more efficiently.
• Interactive Documents: Turn your documents into interactive tools with features like AI-generated tables, data insights, and automated workflows that update in real-time.
• Coda Brain: A forthcoming feature, Coda Brain will serve as a centralized AI platform that helps teams quickly access information and apply data insights across projects.
• Integration with 600+ Tools: Coda AI connects with a wide range of platforms, enabling seamless data integration and enhancing decision-making with AI-powered knowledge assistance.
• Ready-to-Use Templates: Jumpstart your projects with AI-powered templates, such as meeting notes, voting tables, and interactive briefs, all designed to reduce busywork and maximize impact.

Coda AI is ideal for teams looking to create more dynamic, interactive documents that integrate AI to streamline workflows, automate repetitive tasks, and unlock valuable insights from data.

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Best AI Meeting Tool: Tactiq

Tactiq stands out as the top AI meeting tool by offering features that elevate the entire meeting experience. While many tools provide standard transcription and summaries, Tactiq introduces unique capabilities that transform meetings into highly productive sessions.

Why Tactiq is the Best:

• Customizable Meeting Kits and AI Prompts: Tactiq’s AI prompts and meeting kits guide discussions in real-time, ensuring that all key topics are covered and meetings remain focused. This feature is particularly valuable for structured meetings like daily stand-ups and project reviews.

• Real-Time Highlighting: Unlike other tools that only offer post-meeting summaries, Tactiq allows participants to highlight important moments during the meeting itself.
• Seamless Integration: Tactiq integrates with platforms like Zoom and Google Meet, enhancing these platforms with its AI-driven insights and real-time features.
• Customizable AI Meeting Minutes: Tactiq tailors meeting summaries and minutes to your specific needs, whether you need a detailed breakdown of decisions, action items, or a concise overview.
• Focus on Continuous Improvement: Tactiq helps teams refine their meeting processes over time by analyzing patterns and providing insights into meeting effectiveness, ensuring ongoing improvements in collaboration and decision-making.

Ready to transform your meetings? Try Tactiq today and experience a more organized, efficient, and productive way to meet.