How to Use Chatgpt for Meeting Minutes

Do you find yourself spending hours taking notes or struggling to remember what happened in a virtual meeting? AI tools like ChatGPT make it much easier to write meeting minutes and stay organized without having to do all the work manually.

In this blog post, you’ll learn how to use ChatGPT for meeting notes and minutes, including how to write summaries, extract key points, and organize action items from a meeting transcript. We’ll also show you how to use a powerful ChatGPT alternative to save time and take your meeting notes to the next level with real-time transcription and AI-powered summaries.

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Meeting Notes vs. Meeting Minutes

Before we learn how to use ChatGPT for our meeting minutes and summaries, let’s first look at the difference between meeting notes and minutes.  

Meeting notes are informal records of discussions registered by meeting attendees for their reference. These notes could be less structured, focusing on capturing main points, ideas, and action items. Think of meeting notes as a memory aid to remember essential meeting details.  

On the other hand, meeting minutes are formal and official documents that provide a structured summary of a meeting. Some organizations assign a single meeting minutes taker who will note the important details of the meeting.

Minutes include details such as meeting participants, agenda items, key decisions, and action items. Legal matters may also use minutes for compliance, auditing, and archiving.

Unlike more personal meeting notes, meeting minutes are shared with attendees and stakeholders as the official record of a meeting, ensuring transparency and accountability for the matters discussed.

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How to Use ChatGPT to Write Meeting Minutes

ChatGPT can help you write meeting minutes quickly with its free version. Here's how:

1. Get the meeting transcript.

The first step in using ChatGPT for meeting minutes is to get a full meeting transcript. While you can’t directly use ChatGPT to generate meeting minutes in real time during a call, you can get a transcript after the meeting in two ways:

• You can extract the meeting transcript from your video conferencing platform. However, most platforms require a paid plan. For example, you can only get a transcript from a Google Meet meeting when you have specific Google Workspace plans.
• You can also use an AI transcription tool that records live calls or processes uploaded files. One example is Tactiq, which connects with Zoom, Google Meet, and Microsoft Teams to provide accurate meeting transcripts in real time. It also supports transcript uploads for recorded meetings.

2. Open ChatGPT

You can access ChatGPT through its website or app. Use the free version or upgrade to the paid version if needed. ChatGPT now also offers Record Mode, which allows you to record voice inputs and have them transcribed and summarized.

However, Record Mode is available for certain paid workspaces and only through the macOS desktop app. You might also be wondering: Can ChatGPT schedule meetings? Not on its own, but with connected tools or plugins, it can help automate meeting prep and reminders.

3. Input your prompt

In ChatGPT’s input box, type in your prompt so you can draft the details you need for your meeting minutes. Here are some sample prompts:

• “Write detailed meeting minutes from the transcript below, covering key points, decisions, and action items.”
• “Summarize the main ideas discussed in the meeting, including any assigned tasks and follow-up actions.”
• “Generate a concise summary of the meeting focusing on the agenda items and key takeaways.”

4. Input your transcript and generate notes.

Paste your meeting transcript into ChatGPT with your prompt. Hit Enter to generate meeting notes with key points, decisions, and action items. Review the output before sharing it with your team.

Pro Tip: No transcript? No problem. Tactiq is a flexible AI note taker that works with Zoom, Google Meet, and Microsoft Teams for real-time note taking, highlights key points automatically, and lets you ask AI questions. No need to switch to ChatGPT later.

Here’s part of the minutes that ChatGPT wrote for me:

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ChatGPT Alternative: Summarizing Meeting Minutes with Tactiq

Once you’ve used ChatGPT to generate your first draft of meeting minutes, you might realize there’s still a lot of manual work involved: copying transcripts, refining prompts, and formatting summaries.

This is why it’s better to use a dedicated AI meeting tool like Tactiq. It automates every step of the note-taking process, helping you move from transcript to action items faster, without switching between platforms.

Tactiq is built specifically for virtual meetings and connects directly with platforms like Zoom, Google Meet, and Microsoft Teams. As soon as your meeting begins, it starts transcribing in real time and automatically captures:

• Key points, decisions, and action items
• Your full meeting agenda and discussion flow
• Speaker identification and highlighted insights
• Custom AI summaries based on your preferred format

With Tactiq, there’s no need to copy and paste transcripts into another tool. You can click a quick AI prompt like “Short Summary” or “Detailed Summary” to instantly generate detailed notes and meeting summaries.

You can also automate your post-meeting work with Tactiq’s AI workflows. Workflows extract insights, create action items, and send updates. You can set them to update your CRM, send summaries to Slack, or create tickets after each meeting. Just set it up once, and let Tactiq do the rest.

Tactiq removes manual steps and keeps your note-taking in one place. This helps you stay organized and share updates faster. It's especially useful during back-to-back meetings.

Ready to stop spending hours writing meeting minutes? Download Tactiq for free to start transcribing, summarizing, and organizing your meetings automatically.

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Maximize Your Meetings with AI-Powered Minutes

Creating accurate meeting minutes no longer requires spending hours typing everything out. With tools like ChatGPT and Tactiq, you can turn full meeting transcripts into structured summaries, action items, and clear documentation in minutes.

ChatGPT is helpful for writing summaries when you already have a transcript. But if you're looking for a faster, all-in-one solution, Tactiq is a better ChatGPT alternative. It transcribes your virtual meetings in real time, highlights key points, and uses built-in AI to answer questions. No copy-pasting needed.

Use Tactiq to stay focused during your call, save valuable time, and keep your team aligned before the next meeting.

Start using Tactiq for free and turn every meeting into clear, actionable notes.

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FAQs

Can ChatGPT write minutes of a meeting?

Yes. If you provide a full meeting transcript, ChatGPT can write structured meeting minutes with prompts that highlight decisions, action items, and summaries.

Which AI tool can create meeting minutes besides ChatGPT?

Tactiq is a top alternative. It transcribes your virtual meeting in real time and uses built-in AI to generate summaries, key points, and meeting agendas, giving you fast, efficient meeting documentation without manual effort.

Can I upload my audio file to ChatGPT and have it transcribe it?

Not directly. ChatGPT doesn’t support audio file uploads unless connected to another tool. But you can use Tactiq to upload your audio file and get your transcript.

Can I summarize Google Docs using ChatGPT?

Yes. Copy the content from your Google Doc and paste it into ChatGPT with a prompt like “Summarize this meeting document.” ChatGPT will highlight key points, decisions, and action items for you.

Can ChatGPT automatically create meeting minutes?

ChatGPT can generate meeting summaries and minutes, but not automatically during a call. You’ll need to provide the transcript manually or use tools like Tactiq that automate the process.

What are GPTs for meetings?

GPTs for meetings are customized versions of ChatGPT built to automate meeting tasks like follow-ups, tagging decisions, summarizing action items, and generating client-ready notes.