How to Use Chatgpt for Meeting Minutes

Do you find it tiring to spend hours taking notes and drafting meeting minutes? The latest speech-to-text technologies allow you to write meeting minutes more easily.

In this blog, we will guide you on how to use ChatGPT for meeting minutes, which will help you stay organized and summarize your online meetings faster. We will also show you how to use Tactiq as a ChatGPT alternative to take your meeting minutes to the next level!

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Meeting Notes vs. Meeting Minutes

Before we learn how to use ChatGPT for our meeting minutes and summaries, let’s first look at the difference between meeting notes and minutes.  

Meeting notes are informal records of discussions taken down by meeting attendees for their reference. These notes could be less structured, focusing on capturing main points, ideas, and action items. Think of meeting notes as a memory aid to remember essential meeting details.  

On the other hand, meeting minutes are formal and official documents that provide a structured summary of a meeting. Some organizations assign a single meeting minutes taker who will note the important details of the meeting.

Minutes include details such as attendees, meeting agenda items, decisions made, and action items. Legal matters may also use minutes for compliance, auditing, and archiving.

Unlike more personal meeting notes, meeting minutes are shared with attendees and stakeholders as the official record of a meeting, ensuring transparency and accountability for the matters discussed.

In the next part of this article, we will discuss how you can maximize ChatGPT in writing detailed and accurate meeting minutes.

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How to Use ChatGPT for Meeting Minutes

With ChatGPT’s natural language processing and speech-to-text capabilities, you can quickly write meeting minutes with its free version. Here are the things you need to do to use ChatGPT for your meeting minutes:

• Get the meeting transcript. The first step in using ChatGPT for meeting minutes is to get a full meeting transcript. While you can’t directly use ChatGPT to generate meeting minutes in real-time during a call, you can quickly get a transcript after the meeting in two ways.
  

1. You can extract the meeting transcript from your video conferencing platform. However, most of these platforms’ transcript features require a paid plan. For example, you can only get a transcript from a Google Meet meeting when you have specific Google Workspace plans.
2. Another way to extract a meeting transcript is to use third-party AI transcription services like Tactiq! You can upload the meeting video or audio on Tactiq and let it transcribe your meeting in just a few minutes!

• Create your meeting minutes with ChatGPT. Once you have your meeting transcript, you’re now ready to write your meeting minutes with the help of ChatGPT by following these steps:

1. Open ChatGPT. You can access ChatGPT through its website or app or integrate it into your workflows. You can also use its free or paid version, depending on your needs.

2. ‍Input your prompt. In ChatGPT’s input box, type in your prompt so you can draft the details you need for your meeting minutes. Here are some of the prompts that you can use:Write detailed meeting minutes from the transcript below, covering key points, decisions, and action items.

1. Summarize the main ideas discussed in the meeting, including any assigned tasks and follow-up actions.
2. Generate a concise summary of the meeting focusing on the agenda items and key takeaways.

3. ‍Input your transcript. Copy and paste the meeting transcript below your prompt.
4. ‍Generate your meeting minutes. Hit Enter and wait for ChatGPT to draft your meeting minutes for you. ‍
5. Review and proofread. Once you have your meeting minutes, review and proofread them before sharing to your team and other stakeholders.

Below is part of the minutes that ChatGPT wrote for me.

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Tactiq: Your Best ChatGPT Alternative for Meeting Minutes

While ChatGPT offers a powerful solution for creating meeting minutes, there's an even more efficient tool available: Tactiq.

Tactiq is the ideal AI meeting minutes recorder for your live meetings as it generates real-time transcripts, auto-highlights, and key points, plus it provides AI summaries and custom AI prompts. It is also compatible with several productivity apps that make sharing and collaboration with your team more efficient.

Tactiq is free and easy to download from the Chrome Web Store and will automatically transcribe once your meeting begins.

Here are some of the ways that you can use Tactiq for your meeting minutes:

• Real-time transcript. Tactiq automatically transcribes your meetings as they happen, ensuring accuracy and letting you enjoy your conversations.

• Auto highlights. Another cool thing about Tactiq is that it automatically highlights key points, essential details, and action items in the transcript, making it easier to identify and focus on crucial information.

• Customized AI prompts. With Tactiq's AI meeting kits, you can automate actions from your meetings and customize your AI meeting notes. For example, I used one of my personalized meeting kits to track the task deadlines mentioned in a meeting.

• AI summary. With Tactiq's quick prompts, you can instantly get an AI-generated meeting summary. For instance, if I want to draft a concise meeting summary without going through the transcript manually, I click Tactiq's Detailed Summary quick prompt.

• Ask a Question. Now, you don't have to manually go through your meeting transcript to look for specific details needed for your meeting minutes. Tactiq has an Ask a Question prompt that can take note-taking for you.

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FAQs

Can I use ChatGPT to take down minutes of a meeting?

Yes, you can use ChatGPT to draft meeting minutes. The easiest way to do this is to get a meeting transcript first. Then, you can input a prompt and copy and paste the transcript on ChatGPT to instantly generate your minutes.

Can I use AI to take meeting minutes?

Yes, you can use AI tools to take meeting minutes. Tactiq offers a streamlined solution for meeting needs, providing real-time transcripts, AI summaries, and auto-highlighting features for efficient meeting documentation.

How do I use ChatGPT to take notes during a meeting?

While you can't use ChatGPT to take notes in real-time, you can use it to produce meeting notes based on a transcript once the meeting has concluded.

How do I ask ChatGPT to summarize meeting notes?

To generate a summary of meeting notes using ChatGPT, use a concise prompt such as: "Summarize the meeting notes highlighting key decisions and action items." You can also use Tactiq for easy and quick meeting notes, highlights, and summaries.

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Maximize Tactiq for Accurate Meeting Minutes

Tactiq stands out as the better ChatGPT alternative for meetings. Its specialized features, like real-time transcripts, auto-highlighting, AI meeting summaries, and customizable prompts, make it the best tool for creating detailed meeting minutes. By using Tactiq as your go-to meeting minutes recorder, your team can enhance organization, alignment, and productivity for follow-up meetings.

Don’t miss these benefits, and switch to Tactiq for your next virtual meeting!