The Best GPTs for Meetings

Meetings have become a core part of how we connect, brainstorm, and push projects forward. Yet, as much as they're crucial, managing and optimizing these gatherings can be quite the task.

Enter Generative Pre-trained Transformers (GPTs), a breakthrough in AI technology that revolutionizes meeting management. GPTs, with their powerful natural language processing capabilities, simplify the logistics of organizing meetings and enhance the quality of interactions. By automating routine tasks such as agenda setting, note-taking, and action item tracking, GPTs allow participants to engage fully during meetings.

In this article, we'll dive into the best GPTs designed for meetings, promising a future of more meaningful and efficient discussions.

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What is GPT used for?

GPTs are powerful AI tools reshaping the way we interact with technology. A GPT is a sophisticated language model designed to understand and generate human-like text, which opens up a world of possibilities across various industries. Let's explore three critical uses:

Content Creation

GPTs have improved content creation. This content includes drafting a blog post, crafting engaging marketing copy, and weaving intricate narratives. It opens up new avenues for exploring ideas that remain untapped. For content creators and marketers, GPTs can generate high-quality, compelling content that captures the audience's attention.

Customer Support

In the customer support sector, GPTs have become indispensable tools for businesses aiming to provide exceptional service. By powering chatbots and support tools, GPTs ensure customer inquiries are handled efficiently, offering instant assistance. This system allows human support agents to focus on addressing more complex queries. The ability of GPTs to understand and respond to customer needs with accuracy and speed makes services more accessible and reliable.

Enhancing Online Meetings

In remote work, GPTs are pivotal in making meetings more productive. It can auto-generate meeting agendas, create content, and summarize key points to ensure every meeting is focused and fruitful. GPTs can also benefit a sales team by preparing them with automated meeting agendas and summaries to improve client engagement and sales strategies.

By adopting your own GPT solution for meetings, organizations can tailor the AI's capabilities to suit their unique meeting formats and objectives.

You can access all GPTs at the GPT store here.

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The Best Way to Use GPT: Meeting Agendas

Did you know that, on average, professionals spend up to 6 hours a week — about 15% of a standard workweek — just on tasks related to managing meeting agendas and other activities? This time could be better spent on strategic thinking, team engagement, or even personal development. Thankfully, GPT technology offers a solution.

One of the standout tools in this space is Tactiq’s Agenda Generator. It uses GPT to transform the way we prepare for meetings.

Instead of manually crafting agendas, which can be time-consuming and sometimes unstructured, the Tactiq Agenda Generator automates this process, providing well-organized and focused agendas.

How to Use the Tactiq Agenda Generator

Using the Tactiq Agenda generator is easy. Here’s how:

1. Visit the Tactiq Agenda Generator page.
2. Input the main topics of your meeting. Simply type in or paste the key points you plan to cover. You can also include any specific questions or goals for the meeting.

3. Let the generator do its magic. With a click of a button, the tool uses GPT to create a structured agenda. This agenda includes time allocations for each topic to keep your meeting on track.
4. Customize as needed. Although the generated agenda is ready to use, you can tweak it further. This customization can align even more closely with your team's specific needs.  This process could involve adjusting the time allocations to give more space to critical discussions or adding specific action items for each agenda point. Consider integrating prompts for participant engagement or allocate slots for open feedback.

By incorporating the Tactiq Agenda Generator into your meeting planning process, you're not just saving time. You also ensure that every meeting has a clear purpose and structure, leading to more effective and engaging discussions.

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Best GPTs for Meetings

Meetings are the backbone of effective team collaboration but often come with challenges. Fortunately, GPTs can ensure more productive and engaging meetings. Here's a closer look at some of the best GPT-powered tools:

Canva GPT

Visuals play a crucial role in communication, and Canva's GPT integration takes this to the next level. Canva GPT suggests designs based on your content, whether you're creating a presentation, a project roadmap, or promotional materials for an upcoming initiative. These suggestions save time and ensure your visuals are engaging and on-point.

Here are sample conversation starters you can use with Canva GPT:

• "I'm preparing for our annual general meeting. Can you help me create a compelling presentation template that effectively communicates our yearly achievements and future goals?"
• "For our next strategy meeting, I'd like to use visually appealing charts and graphs to present data. Can you assist me in finding suitable templates for financial and performance metrics?"
• "We're planning a remote team-building event. Can you help me design an invitation that captures our planned activities' fun and interactive nature?"

Whimsical Diagrams GPT

Complex ideas often require more than words to be fully understood. Whimsical's GPT-powered diagrams and flowcharts allow teams to convey complex processes and systems visually. From planning product development cycles to outlining project timelines, Whimsical Diagrams GPT makes collaborating on and sharing intricate ideas easy.

Here are sample conversation starters to use with Whimsical Diagrams GPT to create engaging visual aids for your next meeting:

• "I need to map out our new project's workflow for the upcoming team meeting. Can you help me design a flowchart that's easy to follow and visually appealing?"
• "We're looking to improve our customer journey. Please help me visualize our customers' different stages, highlighting key touchpoints and opportunities for engagement.”
• "For our strategic planning session, I'd like to present our organizational structure in a way that's easy to understand. Can you recommend a diagram format that effectively illustrates the relationships and roles within our team?"

Slide Maker GPT

Preparing slides for a meeting can be time-consuming, but Slide Maker GPT aims to simplify this task. By understanding the content you wish to present, it proposes layouts, themes, and structures that make your slides both informative and captivating. This tool is invaluable for anyone looking to enhance their presentation skills, making it easier to keep your audience engaged and convey your message effectively.

Here are sample conversation starters for using Slide Maker GPT to craft impactful presentations for various meeting scenarios:

• "I'm presenting our quarterly sales performance next week. Can you suggest a template highlighting key sales metrics and comparisons clearly and engagingly?"
• "We're updating the team on the new product launch strategy. Could you help me create a dynamic presentation that outlines our marketing plan and expected milestones?"
• "I need to explain complex technical processes to non-technical stakeholders. Can you recommend a layout that simplifies these concepts through visuals and diagrams?"

Video GPT by VEED

VEED's Video GPT transforms how teams create video content for social media and beyond. This AI Video Maker makes it effortless to generate videos with features like AI Avatars, text-to-speech, and access to an extensive library of music and stock footage, ensuring your video content stands out.

Here are some sample conversation starters you can use with VEED’s Video GPT:

• "I'm putting together a highlight reel of our company's recent team-building event. Can you suggest creative ways to edit and stitch together footage for a memorable recap?"
• "We want to launch a series of instructional videos for our new product. How can you help script and produce clear, engaging tutorials that resonate with our audience?"
• "I'm tasked with creating a motivational video for our upcoming annual meeting. Could you assist in selecting themes, music, and transitions that inspire and energize our team?"

PDF Ai PDF by myaidrive.com

Managing and interacting with PDFs is streamlined with PDF Ai PDF. This tool offers a secure space to store your documents and supports chatting and managing PDFs, even those of considerable size. It's especially useful for professionals and researchers dealing with large PDF document volumes.

Here are some sample conversation starters you can use with PDF Ai PDF:

• "I have a bulky report that needs to be summarized for the next board meeting. Can you help me extract the key points and present them in a concise, readable format?"
• "We're updating our training manuals and have them all in PDF format. How can you assist in reorganizing the content and adding interactive elements to make the manuals more engaging?"
• "I need to convert a batch of project proposals into PDF format and ensure they're all uniformly formatted. Could you streamline this process and apply a standard template to each document?"

Video Maker by invideo AI

Invideo AI's Video Maker simplifies the creation of narrated videos, making it perfect for educational content, marketing materials, or social media posts. You can easily generate captivating videos to improve how you share information and engage with your audience.

Here are some sample conversation starters you can use with Video Maker:

• "I need to produce a captivating marketing video for our newest product launch. Can you guide me through selecting dynamic templates and customizing them to fit our brand's aesthetic?"
• "We're compiling customer testimonials into a video for our website. How can you help edit these clips and add engaging text overlays and transitions?"
• "I'm tasked with creating educational content for our social media channels. Could you assist in developing informative yet entertaining videos that simplify complex topics for our audience?"

By integrating these GPT-powered tools into your toolkit, you're set to enhance not just meeting productivity but also content creation, data management, and more, ensuring your team operates at peak efficiency.

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FAQs

Here are the most commonly asked questions and their answers regarding the use of GPTs in meetings:

How do I find the best GPTs?

Finding the best GPTs involves identifying the specific needs of your tasks or projects and then researching tools that match these requirements. Start by visiting reputable tech review sites, forums, and the GPT store. Reading user reviews and watching demo videos can also provide valuable insights into how well a tool might suit your needs.

What GPTs are available?

A wide range of GPTs is available, catering to various needs — from content creation and video production to PDF management and presentation preparation. Some notable examples include Canva for design, Video GPT by VEED for video creation, PDF Ai PDF for document management, and several tools for creating dynamic presentations, such as Slide Maker and PowerPoint GPTs. You can find them all here.

What are custom GPTs?

Custom GPTs are specialized versions of generative pre-trained transformers that are fine-tuned for specific tasks or industries. These are tailored to better understand the nuances of particular fields and provide more relevant and accurate outputs based on the training data they've been fed. Here are some examples:

• Legal GPT - automates legal document drafting and research using case laws and legislation.
• Medical GPT - offers diagnosis suggestions and medical information, trained on journals and case studies.
• Financial Analysis GPT - provides market analysis and investment insights, based on financial data.
• Content Marketing GPT - generates SEO-friendly content strategies and drafts for digital marketing.
• Customer Service GPT - powers chatbots for instant, accurate customer query resolutions, using customer interaction data.
• Educational GPT - personalizes learning materials and tutoring based on textbooks and scholarly articles.

Custom GPTs are transforming industries by providing specialized, accurate assistance tailored to specific sector needs.

What are GPTs good for?

GPTs are versatile and can be used for various applications, from enhancing productivity in meetings with agenda generators and summarizers to creating engaging marketing content, managing documents efficiently, and generating educational or promotional videos. They excel at automating repetitive tasks, synthesizing information, writing a blog post, and generating human-like text.

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Elevating Meetings with Custom GPTs

Meetings are more than just a schedule on our calendar; they're essential for teamwork, brainstorming, and moving projects forward. The advent of AI, especially GPTs, has brought fresh air into how we handle meetings. These smart tools help us prepare for meetings quicker, like setting up agendas effortlessly, and make our gatherings more engaging.

As we start to use these tools, we're not just making our meetings more efficient; we're making them more meaningful. We're stepping into a future where meetings are not just seen as another task but as key moments that inspire growth and creativity. With the help of technology and a touch of human creativity, we're making every meeting count.

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More Resources

• "Navigating Token Limits in ChatGPT 3.5 and 4": An informative guide on understanding and managing token limits in ChatGPT versions 3.5 and 4.
• "Utilizing ChatGPT for Efficient Meeting Notes": Discover how to effectively leverage ChatGPT to take and organize meeting notes.