ChatGPT for Google Meet: Use AI to Summarize Meetings

Long meetings can be overwhelming, especially when sifting through pages of transcripts to find important points and action items. If you're like many professionals, this manual process can take hours and leave you feeling drained. But what if you could simplify the process and save time?

If you're a freelancer, a project manager, or simply looking for an easier way to stay on top of your meetings, this guide is for you. You'll learn:

• How to access your transcript files
• How to generate quick ChatGPT responses using the latest version
• How to use Tactiq for instant AI summaries
• How to take advantage of Google Meet’s new "Take Notes for Me" feature, which automates note-taking directly within your meetings

For more tips, check out Best AI Meeting Summary with Citation Tool and How to Summarize a Video Using AI.

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Before You Begin: Check Your Google Account

If you already have the transcript, you can skip to the end of the article, so you can start summarizing!

Before opening ChatGPT and typing in your prompts, make sure you have the right type of Google account.

Using a personal Gmail account with Google Meet? Unfortunately, with the free version of Google Meet, you can access live captions during the call, but not the transcript.

Google Meet offers a note-taking feature called "Take notes for me," available to users with specific Google Workspace add-ons such as:

• Gemini Enterprise or Gemini Education Premium add-ons
• AI Meetings & Messaging add-on

Businesses and educational institutions often use Google Workspace plans to access additional features like call recordings and transcripts. The recording and the transcript files are typically available after the call in your Google Drive folder.

But what if you don’t have a Google Workspace account? If you're a freelancer or contractor not part of a Google Workspace, or if your team primarily uses Microsoft Teams and you only occasionally join Google Meet meetings, you might not have access to these features.

In these cases, you can still use tools like Tactiq to enhance your meeting experience by providing instant AI summaries, even if Google Meet’s "Take Notes for Me" feature isn't available to you.

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How to Get a Google Meet Transcript File

Luckily, there are several options to get your transcript file and summarize it in ChatGPT. You can:

• Use a free Chrome browser extension that turns live captions into transcripts.
• Use a transcription tool like Tactiq, which not only saves transcripts but also creates automatic highlights.

The best part about Tactiq is that you don’t need a Google Workspace account to use it. Here’s how it works:

1. Install Tactiq for free on Chrome.
2. Connect your Google Meet account under Integrations.

3. Join your call as usual, and a Tactiq window will appear.

Once Tactiq is installed, you’ll see real-time transcriptions during your Google Meet calls. You can manually highlight sentences if you want to note an action item, decision, callout, or question. This way, you don’t have to sift through the entire transcript for important details.

After your call, Tactiq sends you an email with the transcript, or you can log in to your Tactiq account anytime. You can download the transcript as a PDF or save it as a Google Doc.

Now that you have the transcript, the next step is to summarize it. But how do you actually do that?

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2 Ways to Summarize Your Long Meetings with GPT-4

There are two effective ways to summarize your transcript using artificial intelligence. The first involves a bit of manual effort, while the second is a one-click solution!

Use ChatGPT Manually

While this method might not be groundbreaking, it’s still incredibly powerful, especially with the advancements in the latest version of ChatGPT. Whether you're using GPT-4, which offers improved accuracy and understanding, or a newer update, the process is straightforward. All you need is a copy of your transcript and some well-crafted prompts.

Once you access ChatGPT, input your prompt along with your transcript. Here are a few commands to try:

• Summarize the main points of this transcript.
• Identify the action items.
• What were the questions asked in this transcript?

Here’s an example of a ChatGPT response:

It’s easy to do once you get the hang of it, though you might need to experiment with different prompts to find what works best for your specific needs. Keep in mind that ChatGPT might have a limit on the length of text it can process at once, so you may need to break your transcript into smaller sections.

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Use Tactiq to Get AI Meeting Notes

While using ChatGPT manually is effective, there's an even smoother workflow that incorporates the same advanced GPT technology directly within Tactiq. This method saves you time and effort by automating the summarization process.

Earlier, we discussed how easy it is to get your transcript with Tactiq. But Tactiq goes beyond that by offering AI-powered summaries and more. With Tactiq, you can instantly:

• Generate a concise summary from a long meeting.
• Identify action items and the person responsible for them.
• Suggest agendas for your next meeting.
• Get tailored meeting insights with custom AI prompts. Ask Tactiq AI any question about your meeting to get deeper insights. Save your prompts and build a personalized AI library tailored to your job and role.
• Master Efficiency with AI Meeting Kits. Tailor GPT AI prompts to automate actions from your discussions and create personalized AI meeting notes for each meeting.
• Transcribe YouTube videos using its free YouTube Transcript Generator.

These summaries, action items, and agendas are generated in seconds, thanks to Tactiq’s integration with the latest AI technologies, including GPT-4 and beyond.

Here’s what it looks like for the same transcript that we used in ChatGPT:

As you can see, the action items are highly accurate and easy to read. So, this is from my actual meeting about creating a marketing campaign. As a marketing project manager, it saves me hours from reading long transcripts and manually taking notes from the meeting.

Next, I transfer these items into a Notion board, so I can assign them with deadlines. No knowledge is lost between the live meeting and post-meeting discussions.

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Use AI In Your Next Meeting

Reading through long transcripts after a meeting can be time-consuming and overwhelming. However, with GPT-4 technology through ChatGPT or the AI summaries in Tactiq, you can quickly and accurately summarize your meetings. Whether you prefer to manually input your prompts in ChatGPT or use the one-click method in Tactiq, you can now focus on the important details, action items, and agendas, saving you hours of reading time. Use AI in your next meeting to make the most of your time and stay organized.