As remote professionals, you know all too well that meetings take up a significant portion of your workday. In fact, a study by Atlassian found that people spend an average of 31 hours per month in meetings. That's a lot of time!
To make matters worse, taking notes during these meetings can be tedious and challenging. Enter ChatGPT. This AI-powered tool has gained popularity for its ability to save time and improve efficiency in various tasks, including taking notes during meetings. In this blog post, we’ll cover:
- What are ChatGPT prompts?
- What are ChatGPT prompts to help you streamline your meetings?
- The best alternative meeting tool that easily generates AI summaries without learning prompts.
Let’s dive in!
What are prompts in ChatGPT?
Prompts in ChatGPT are predefined or user-generated text inputs that guide the AI model to generate relevant and context-appropriate responses. By using prompts, you can effectively communicate your needs to the AI, resulting in more meaningful and accurate outputs. ChatGPT can be a valuable tool in various applications, including:
- Generating content: Prompts for this usually start with “write…”
- Answering questions: You can ask ChatGPT anything. Just type your questions.
- Providing suggestions: Think of it as your assistant. Provide the details and ask for advice.
ChatGPT will always produce an output for you. But make sure to fact-check and do your due diligence before taking its advice. That’s why I love using transcripts!
What is a ChatGPT prompt for meetings?
A ChatGPT prompt for meetings is a specific text input designed to help you get the most out of your meeting sessions. These prompts can assist with note-taking, summarizing discussions, and capturing action items, among other tasks. By using ChatGPT prompts during your meetings, you can save time and focus on what matters most.
ChatGPT prompts around meeting usually use these words:
These words are not asking ChatGPT to create new content. Instead, you are synthesizing existing content that you provided. It analyzes the words, sentence structure, and context within the transcript to provide you with the summary, decisions, or questions.
How to Optimize Your ChatGPT Meeting Prompts
Before going crazy with the prompts, make sure to set yourself up for success. Here are a few things to remember so your prompts will provide the best results:
- Prepare the meeting transcript: Having a complete and accurate transcript is crucial for ChatGPT to understand the context and content of the meeting, enabling it to generate more relevant and insightful responses.
- Familiarize yourself with the meeting details: Know the meeting agenda, goals, and attendees to craft more precise and targeted prompts.
- Ensure your prompts are clear and specific: Clear and specific prompts allow ChatGPT to provide more accurate and useful outputs.
- Be ready to iterate and refine your prompts: Observe how ChatGPT responds to your prompts and adjust them as needed throughout the meeting for better outcomes.
By being well-prepared and adaptable, you can maximize the benefits of using ChatGPT prompts in your meetings. Remember that ChatGPT’s output is only as good as your input.
What are some good meeting prompts for ChatGPT?
Once you have the transcript ready, you can begin using prompts. Depending on the length of your transcript, you may have to break it down into multiple sections.
Here’s a good format when using ChatGPT:
- Type your command.
- Paste your transcript after the command.
Note that ChatGPT will display outputs in paragraph form. But you can also specify in your prompt if you want to display the output in bullet points or a table. If you want to use a table, just identify the labels of each column or row.
DACI is a decision-making framework that stands for Driver, Approver, Contributor, and Informed. This type of meeting is typically conducted in Agile Teams by project managers, team leaders, or decision-makers within an organization to ensure that decisions are made effectively, and responsibilities are assigned accordingly.
To use ChatGPT with DACI meetings, try the following prompts:
- Generate a DACI table based on this template https://www.atlassian.com/team-playbook/plays/daci and fill the table based on the provided transcript.
- Summarize the decision-making process using DACI framework for this meeting.
- List the key discussion points for the Driver role.
- Identify the Approver's responsibilities in this meeting.
- Note the main contributions from Contributors.
- Capture the information shared with Informed participants.
Retro, short for retrospective, is a type of meeting where team members reflect on past events or projects. This type of meeting is commonly conducted by Agile teams, project managers, and Scrum Masters to identify strengths, weaknesses, and opportunities for improvement.
Here are some prompts to use with ChatGPT for retrospectives:
- I want you to act as a Agile Coach. Generate a Retro table based on this template https://www.atlassian.com/team-playbook/plays/retrospective and fill the table based on the provided transcript
- I want you to act as a Project Manager. Summarize the main takeaways from the retrospective meeting.
- I want you to act as a Team Lead. List the successes and challenges discussed during the retro.
- I want you to act as a Scrum Master. Identify any patterns or trends that emerged during the conversation.
- I want you to act as a Agile Coach. Note the action items agreed upon to address issues.
- I want you to act as a Agile Coach. Capture any feedback or suggestions for improvement.
Stand-up meetings are short, daily check-ins for team members to share updates and coordinate work. Agile teams often conduct these meetings, Scrum Masters or team leads to ensure everyone is aligned and aware of ongoing tasks.
Use these prompts with ChatGPT to assist in stand-up meetings:
- I want you to act as a team leader. Generate a standup table based on this template: https://www.atlassian.com/team-playbook/plays/standups and fill the table based on the provided transcript.
- Summarize today's stand-up meeting.
- List the updates and progress shared by team members.
- Identify any blockers or challenges mentioned.
- Note the action items and responsibilities assigned.
- Capture any additional information or announcements.
Using ChatGPT without Prompts on Tactiq
Although prompts can be incredibly helpful, you can also use ChatGPT without them on Tactiq. That’s because GPT-3 is built into the tool. Instead of using prompts, you just need to click a button, and Tactiq will automatically generate the summaries and action items for you.
- Start by installing the free Tactiq extension on your Google Chrome browser.
- Connect your preferred platform: Under Integrations, connect your preferred video conferencing platforms, such as Zoom, Google Meet, or Microsoft Teams.
- Join your call as usual: Attend your meetings as you normally would, and the Tactiq window will appear, where you’ll see the real-time transcript.
- Access your transcript: After the call, you'll receive an email with a meeting transcript link.
- With your transcript in hand, simply click the "Generate AI Summary" button to let Tactiq and ChatGPT work their magic and provide you with a concise, insightful summary of your meeting.
Using Tactiq allows you to take advantage of ChatGPT’s full power without thinking about prompts. Most times, you only need to summarize and identify the action items.Using Tactiq allows you to take advantage of ChatGPT’s full power without thinking about prompts. Most times, you only need to summarize and identify the action items.Using Tactiq allows you to take advantage of ChatGPT’s full power without thinking about prompts. Most times, you only need to summarize and identify the action items.
Transform Your Remote Meetings with ChatGPT Prompts and Tactiq
As we've explored throughout this post, integrating ChatGPT prompts and Tactiq into your remote meetings can truly make a difference. These powerful tools enable you to enhance your note-taking, focus on crucial discussions, and ultimately, improve your meeting productivity. Remember, the secret lies in being well-prepared, understanding the nuances of different meeting types, and staying adaptable.