How to Choose the Best App for Meeting Notes

Most of us don’t have time to write detailed notes during team meetings. And even if we do, it’s easy to miss something important while juggling tasks or switching tabs. The right note-taking app can change that. It helps you stay focused, capture key takeaways, and share updates with your team right after the call.

In this guide, we’ll walk through how to pick the best AI meeting notes app based on your device, features, and workflow. We’ll also look at the most popular tools and how to turn conversations into summaries, action items, and searchable transcripts without manual note-taking.

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What’s the Best App for Meeting Notes?

The best app often depends on how and where you join your meetings. Do you mostly work in Chrome? Take calls on your phone? Prefer desktop apps? Here’s a breakdown to help you choose based on your setup.

For Chrome Browser: Tactiq

Tactiq is a browser extension that works with Google Meet, Zoom, and Microsoft Teams. It captures live transcripts during the call, shows speaker names, and generates AI-powered summaries. You can also highlight important moments, ask custom questions, and save everything to Google Docs or other tools.

Try for free – Add Tactiq from the Chrome Web Store and capture notes in real time.

For Android and iPhone: Krisp

Krisp is a mobile app designed for professionals who need to record and transcribe meetings on the go. It offers real-time transcription, AI-powered summaries, and noise cancellation features. Krisp supports both in-person and virtual meetings, perfect for various meeting environments.

Best for: Real-time transcription and noise-free recordings on mobile devices

For Desktop App (Windows and Mac): Notion Desktop

Notion has a powerful desktop app for organizing meeting notes, agendas, and more. It’s great for bringing structure to your notes after the meeting. You can create templates, embed multimedia notes, and link tasks to your calendar event or project board.

Best for: Organizing and sharing detailed meeting notes manually

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How to Choose the Best App for Meeting Notes

There’s no one-size-fits-all app. The best choice depends on how you work, what features you need, and the tools you already rely on every day. Here are a few things to keep in mind:

Consider which device you're using

Start by thinking about where you usually join meetings. Are you in the browser most of the day? Do you take calls from your phone while traveling? Or do you prefer using a desktop app?

Choosing an app that matches your workflow means you’re more likely to stick with it. For browser users, a lightweight extension that runs while you work is ideal. If you're often mobile, make sure the app supports Android or iOS with the same features.

Prioritize features you need

What’s most important to you: recording the conversation, generating summaries, assigning tasks, or just having clean, searchable notes? Some apps focus on live transcription and AI-powered search, while others help with task management, calendar syncing, or organizing action items from team meetings.

If you're regularly jumping between meetings, look for an AI meeting assistant that can help you stay on top of what was said, decided, and needs to be done.

Your budget

Pricing can vary a lot. Some tools offer a free personal plan with basic features, while others charge per user or minute of audio transcribed. If you're choosing a plan for a team, consider how many people need access and how often you’ll use the app. Don’t forget to review storage limits or export options if you plan to keep a long history of meeting minutes.

Integrations with other tools

Check whether the app connects with your existing stack. Can it link to Google Calendar to automatically capture upcoming meetings? Can you export notes to Google Docs or sync with your task tools? Integrations reduce the need to copy and paste, making it easier to manage meetings and follow up without wasting time.

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Most Popular Apps for Meeting Notes

Looking for a quick comparison of what’s out there? Here are seven AI note-taking tools people often use to take, organize, and share meeting notes.

▶️ Watch: The Best AI Meeting Note Takers in 2025

1. Tactiq

Tactiq is a Chrome extension that captures real-time transcriptions from Google Meet, Zoom, and Microsoft Teams. It uses AI to generate meeting summaries, action items, and lets you export everything to tools like Google Docs or Notion. You can also ask custom questions and organize insights using AI-powered search.

Features

• Live transcription across Google Meet, Zoom, and Microsoft Teams
• Speaker identification
• AI-generated summaries and action items
• Custom prompts and reusable prompt libraries
• AI-powered search across transcripts
• Export to Google Docs, Notion, and more
• AI workflows to automate post-meeting actions (e.g., export to Notion, update CRM, etc.)

Pros

• Works directly in the Chrome browser
• No software downloads or installations needed
• Great for capturing live meetings without distractions
• Supports over 50 languages

Cons

• Works best for live meetings
• Chrome-only (not available as a mobile or desktop app)

Pricing

• Free plan: $0/month
• 5 AI credits/month
• 10 transcripts/month
• Pro plan: $8/month per user (billed annually)
• 10 AI credits/month
• Unlimited transcripts
• Team plan: $16.67 (billed annually)
• Unlimited AI credits

View the complete pricing information here.

Best For

Chrome users who want an AI meeting assistant that delivers fast, accurate meeting notes and summaries. Download the free Tactiq Chrome Extension.

2. Grain

Grain is an AI note-taking app designed for sales, customer success, and product teams. It captures detailed meeting notes, creates video highlights, and updates your CRM automatically.

Features

• AI-generated meeting summaries with action items
• CRM syncing with HubSpot, Salesforce, and Aircall
• Pre-built and custom templates for different meeting types
• Live notepad to tag key moments and type notes in real time
• Automatic follow-up emails written by AI
• Shareable highlights, clips, playlists, and stories
• Team coaching tools with trackers and performance dashboards
• Integrations with Slack, Zapier, and Productboard

Pros

• Built for teams that run customer calls and product interviews
• Saves time by syncing notes directly into your workflow
• Easy to create clips and share insights across teams
• Full workspace for collaboration, coaching, and follow-ups

Cons

• Works best for external-facing meetings, less useful for internal-only calls
• Most advanced features are behind paid plans

Pricing

• Free – $0/month
• 1 notetaker seat, unlimited meetings
• Basic AI notes, unlimited viewers
• Collaborative workspace
• Starter – $15/month per seat (billed annually)
• 10 monthly uploads, advanced AI notes, Slack & Zapier integrations
• No time/viewing limits
• Business – $29/month per seat (billed annually)
• Everything in Starter, plus Salesforce/HubSpot integration
• Custom AI follow-up emails, coaching, trackers, performance insights
• Enterprise – Custom pricing
• SAML SSO, API access, CS manager, custom invoices

Best For

Sales, success, and research teams that want an AI meeting assistant to reduce manual note-taking and turn calls into action.

3. Fireflies.ai

Fireflies.ai is an AI meeting assistant that helps teams capture, transcribe, and summarize conversations across platforms like Zoom, Google Meet, and Microsoft Teams.

Features

• Transcription in 100+ languages with speaker recognition
• AI-generated meeting summaries and action items
• AskFred: AI assistant that answers questions from meeting transcripts
• Upload and transcribe audio/video files (MP3, MP4, WAV, etc.)
• Meeting search with filters and time-stamped results
• Talk-time analytics and conversation intelligence
• Chrome extension for real-time notes on Google Meet
• Mobile app (iOS and Android)
• Integrations with Salesforce, HubSpot, Slack, Trello, Asana
• Secure storage with SOC 2, HIPAA, and GDPR compliance

Pros

• Works across major video platforms
• Fast, accurate transcription with powerful AI summaries
• Robust integrations for task and CRM sync
• Offers advanced analytics for team insights

Cons

• Free plan limits AI summaries and storage
• Full feature set requires paid plans

Pricing

• Free – $0/month
• Unlimited transcription, 800 mins of storage, limited summaries
• Pro – $10/month per seat (billed annually)
• Unlimited summaries, 8,000 mins of storage, AI apps
• Business – $19/month per seat (billed annually)
• Includes video recording, analytics, and user groups
• Enterprise – $39/month per seat (billed annually)
• Adds HIPAA, SSO, private storage, custom retention, and account support

Best For

Teams looking to automate transcription, follow-ups, and task management from team meetings or client calls.

4. Notion

Notion is a connected workspace where teams can capture meeting notes, assign tasks, and manage projects, all in one place. With the new AI Meeting Notes feature, Notion automatically summarizes meetings and turns conversations into action items, keeping everything organized within your workspace.

Features

• AI-generated meeting summaries and action items
• Records system audio, works with Zoom, Google Meet, and Microsoft Teams (no bots required)
• Built-in reminders and meeting detection via Notion Calendar
• Search across past meetings using Notion AI
• One-click consent collection and privacy controls
• Mobile and desktop access
• Easy to launch with slash commands
• Integrated with databases, calendars, and project boards
• Supports 16 languages, including English, French, and Japanese
• Meeting notes stay linked to tasks and documentation

Pros

• Keeps meeting notes, tasks, and projects in one centralized space
• Instant summaries available after meetings end
• Fully searchable across your workspace
• Great for teams already using Notion as a hub

Cons

• Requires a paid plan for full access to Notion AI
• Less flexible for sharing video/audio content externally

Pricing

• Free – $0/month
• Includes Notion Calendar and Mail
• Trial access to Notion AI
• Plus – $10/month per member
• Unlimited content blocks and file uploads
• Basic integrations and forms
• Trial access to Notion AI
• Business – $20/month per member
• SAML SSO, private teamspaces, advanced integrations
• Includes Notion AI and AI Meeting Notes
• Enterprise – Custom pricing
• Advanced admin controls, audit logs, and security integrations
• Includes Notion AI and AI Meeting Notes

Best For

Teams using Notion for its project management features and documentation who want AI meeting notes directly within their workspace.

5. Zoom AI Companion

Zoom’s AI Companion is a built-in note-taking assistant that transcribes meetings, summarizes key points, and generates follow-ups automatically. Unlike third-party bots, it doesn’t join your meeting separately; it works in the background and starts summarizing as soon as your call begins.

Features

• Transcribes and summarizes meetings without needing to record
• Automatically identifies action items and next steps
• Organizes summaries by topic for quick review
• Supports real-time queries during the meeting (e.g., “What did Alex say about the budget?”)
• Share summaries instantly via Zoom Docs or Team Chat
• Create templates for project updates, brainstorms, or team check-ins
• Multilingual support in 33 languages
• Integrated with Zoom Mail, Calendar, Docs, and Team Chat
• Includes privacy settings and easy control to pause or stop AI
• Available with eligible paid Zoom plans, no extra cost

Pros

• Built into Zoom, no need to install or manage a third-party app
• Delivers quick recaps and detailed summaries post-meeting
• Offers smart follow-up and workflow options using Zoom Docs
• Helps you stay present in meetings without missing key info

Cons

• Only available on Pro plans or higher
• Requires Zoom platform for full feature access

Pricing

• Basic – $0/month
• 40-min meeting limit, no AI Companion
• Pro – $13.33/month per user (billed annually)
• Includes AI Companion, 30-hour meetings, 5GB cloud storage
• Business – $18.33/month per user (billed annually)
• Includes AI tools, unlimited whiteboards, scheduler, and SSO support
• Enterprise – Custom pricing
• Advanced features, integrations, and security controls

Best For

Teams already using Zoom who want a built-in AI meeting assistant to summarize, follow up, and get to work faster, without juggling extra apps.

6. Google Gemini ("Take notes for me" in Google Meet)

Google Meet’s “Take notes for me” feature, powered by Gemini, uses AI to transcribe and summarize meetings directly into a Google Doc. It works natively inside Google Meet; no bots, no downloads. Just click to start taking notes, and the summary is shared automatically through Google Calendar.

Features

• AI-generated meeting notes saved in Google Docs
• “Summary so far” keeps everyone updated during the call
• Notes include follow-ups and action items at the end of the doc
• Supports English, French, German, Japanese, Spanish, and more (one per meeting)
• No recording required to generate notes
• Notes link emailed to the host and shared with attendees via Google Calendar
• Built-in privacy: participants are notified and can stop note-taking anytime
• Timestamped citations let you jump to key moments in the transcript

Pros

• Runs inside Google Meet with no third-party apps
• Automatically shares recaps with meeting participants
• Notes stay organized in Google Drive and linked to calendar events
• Ideal for Google Workspace users who schedule meetings with Gmail and Calendar

Cons

• Only available on Business Standard and Business Plus plans
• Not yet available to all users (currently rolling out)
• Limited to one spoken language per meeting

Pricing (for access to “Take notes for me”)

• Business Standard – $14/user/month
• Includes Gemini AI across Meet, Gmail, Docs, and more
• Enables "Take notes for me" with 150-participant meetings
• Business Plus – $22/user/month
• Adds advanced features like retention policies and 500-participant meetings

Best For

Google Workspace teams that want AI-powered meeting notes automatically shared and organized.

7. Microsoft OneNote

OneNote is a digital notebook built into the Microsoft 365 ecosystem. It’s great for meetings, classes, and brainstorming sessions. While it doesn’t offer built-in AI summaries or transcription, it’s still a reliable way to organize handwritten notes, agendas, and follow-ups across your team.

Features

• Create digital notebooks with unlimited pages and sections
• Add meeting details directly from Outlook Calendar
• Organize notes with bullet points, tags, drawings, and file attachments
• Share notebooks and collaborate in real time
• Access notes from desktop, mobile, or browser
• Syncs across all Microsoft 365 apps (Word, Teams, Outlook, etc.)
• Use sections and tabs for different topics or projects
• Supports stylus/digital ink for handwritten notes
• Works offline and autosaves in OneDrive

Pros

• Easy to organize recurring team meetings and class notes
• Includes flexible formatting, checklist, and drawing tools
• Integrated with Outlook and Microsoft Teams for scheduling
• Great for people who prefer handwritten notes or visual organization

Cons

• No transcription or AI-generated meeting summaries
• Notes must be created manually during or after meetings
• No built-in meeting recap or task automation features

Pricing (via Microsoft 365 plans)

• Microsoft 365 Business Basic – $6/user/month
• Includes OneNote (web and mobile), Teams, Outlook, and 1 TB cloud storage
• Microsoft 365 Business Standard – $12.50/user/month
• Adds desktop versions of Office apps and webinar tools
• Microsoft 365 Business Premium – $22/user/month
• Adds device security, identity management, and data protection
• Microsoft 365 Apps for Business – $8.25/user/month
• Focused on core Office apps only; no Teams or email features

Best For

Teams that already use Microsoft 365 and want a flexible, handwritten or typed note-taking solution, without the need for AI summaries or meeting transcription.

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How to Use Tactiq’s AI to Take Meeting Notes

After comparing all the options, one thing’s clear: if you want to boost meeting efficiency with live transcriptions, AI summaries, and organized follow-ups, Tactiq does all of it in one place. It works in real time and doesn’t interrupt the flow of your meeting, so you can focus while it handles the rest.

Here’s how to get started:

1. Create a free Tactiq account at Tactiq.
2. Add the Chrome extension to activate live transcription inside your meetings.
3. Under Integrations, connect Tactiq to your meeting platform of choice. Tactiq supports:

• Google Meet
• Zoom
• Microsoft Teams
• And more.

4. Join your meeting and watch the live transcript appear on the side of your screen.
5. After the meeting, go to your list of transcriptions. Select the meeting and get an AI-generated summary with action items and next steps.

6. Ask AI custom questions to extract insights from the transcript.

7. Click Export to save your notes as TXT or PDF. Click Share to export them to Drive, Notion, etc.

You can also upload video or audio files to Tactiq if you need to generate or review past meeting notes. It’ll transcribe the content and summarize it just like a live session.

Tactiq integrates with Google Calendar as well, so your meeting notes are automatically organized by event to help everyone stay on the same page before and after each call.

Ready to try it out?

Tactiq helps you stay focused during meetings while it captures everything for you: transcripts, summaries, and next steps included.

👉 Add Tactiq to Chrome and start for free

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Wrapping Up

Choosing the right app for meeting notes depends on how you work, which platforms you use, and how much support you need from AI. There's a tool out there that fits your note-taking needs, whether you're looking for simple organization or full AI-powered summaries.

If you want something that works across Zoom, Google Meet, and Teams, and helps you stay focused while capturing everything, Tactiq is worth trying. It saves your notes, answers your questions, and keeps your past meetings easy to reference.

👉 Try Tactiq for free and take one thing off your plate during your next meeting.