How to Automatically Take Notes in Google Meet

Taking notes during a Google Meet can be challenging, especially when trying to stay engaged in the discussion. Google Meet has made strides in automating this process, particularly for Google Workspace users, who can now access AI-driven features like real-time transcription and automatic note-taking. However, these features are limited to users with a Google Workspace account and remain out of reach for those on personal Gmail accounts.

In this article, we’ll explore the automatic note-taking features available for Google Workspace users on Google Meet. Then, we’ll introduce an accessible, cost-effective solution for those seeking similar functionality without a paid subscription. For more tips on optimizing your virtual meeting experience, check out our Complete Guide to Google Meet or How to Use AI Note-Taking with Google Meet.

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What is Automatic Note-Taking?

Automatic note-taking is a technology that captures the essential content of a meeting without requiring manual input. It identifies and categorizes critical details such as action items, questions, decisions, and key insights as the meeting progresses. This process happens in real-time, allowing you to focus on the discussion while the tool efficiently records and organizes the information.

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How to Automatically Take Meeting Notes in Google Meet with a Google Workspace Account

Google Meet offers a robust note-taking feature called "Take notes for me," available to users with specific Google Workspace add-ons such as:

• Gemini Enterprise or Gemini Education Premium add-ons
• AI Meetings & Messaging add-on

This AI-driven feature automates the process of capturing and organizing meeting notes, though its availability may vary as it's gradually being rolled out.

Key Features of "Take Notes for Me"

• Automatic Note Capture: This feature allows you to automatically capture and organize key points from your meeting into a Google Doc, enabling collaborative meeting notes you can share with your team.
• Real-Time Summaries: If you join a meeting late, the "Summary so far" feature helps you catch up quickly by providing an overview of the discussion up to that point.
• Post-Meeting Recaps: After the meeting, the organizer receives an email with a link to the meeting notes, which are also accessible through the Google Calendar event associated with the meeting.

Setting Up "Take Notes for Me"

To make the most of this feature, consider the following requirements and steps:

• Language Requirement: The feature currently supports meetings conducted in spoken English only.
• Host Control: If Host Management is enabled, only the meeting host or co-hosts can activate or deactivate the "Take notes for me" feature.

How to Use "Take Notes for Me"

1. Begin by visiting meet.google.com on your computer and selecting your scheduled meeting.
2. In the top right corner of your screen, click on the "Take notes with Gemini" button, then “Start Taking Notes” to enable automated note-taking.

Image from Google

1. Once enabled, Google Meet will inform all meeting participants that notes are being taken, and a pencil icon will appear on their screens to indicate this.
2. After the meeting concludes, the notes document is saved to the meeting organizer’s Google Drive. Both the organizer and the person who enabled the feature will receive an email with a link to the document, which is also added to the Google Calendar event.

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How to Automatically Take AI Meeting Notes in Google Meet Using Tactiq

If you're looking for a free alternative to Google Workspace's note-taking feature, Tactiq is an excellent choice. It offers real-time transcription and automatic note-taking within Google Meet, making it accessible to all meeting attendees, regardless of their Google account type.

1. Start by installing the Tactiq Chrome Extension from the Chrome Web Store. This extension enables real-time transcription and note-taking within Google Meet.
2. Once Tactiq is installed, join or start a Google Meet session as usual. You’ll notice the Tactiq icon in the top right corner of your browser window.
3. When the meeting begins, Tactiq will automatically start transcribing the conversation. You can see the transcription in real-time on the right-hand side of the screen.

4. After the meeting, go to your Transcripts page and select the Google Meet meeting. Here, you can access the full transcript.
5. Under the AI Tools section, click ‘Short Summary.' Tactiq can generate AI meeting notes to enable more informed and faster decision-making processes. You can also select from the quick prompts to generate what you need.

6. Interacting with the transcript is also possible by asking questions and chatting with Tactiq’s AI feature. This interactivity allows you to generate a comprehensive meeting report or clarify certain points without sifting through the entire recording. Type your prompt in the “Ask a Question” text box, then click ‘Ask.’

By using this AI note-taker, you can summarize your Google Meet meetings without watching every minute of the video. Download the free Tactiq Chrome Extension today!

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Wrapping It Up

Automatically taking notes in Google Meet can simplify your meetings and ensure you don’t miss anything important. For Google Workspace users, the "Take notes for me" feature captures detailed meeting notes, helping teams stay aligned and reducing the need for follow-up meetings.

If you’re using a personal Gmail account, Tactiq offers a free alternative that delivers real-time transcription and highlights key points. This lets your team quickly review decisions, action items, and important discussions. With these tools, your team can save time and ensure everyone is on the same page—without the hassle of manual note-taking.