4 Ways to Use Google AI Transcription

Looking for ways to make your meetings or documents easier to manage? Google AI transcription can quickly turn speech into written text. Google offers a range of tools to get the job done, from taking notes in a meeting to transcribing audio for a document.

In this article, we’ll explore different ways to use Google products for AI transcription, including Google Docs, Google Meet, and tools like Tactiq and AI Transcriber. You’ll learn how to transcribe audio, create meeting transcripts, and make the most of these tools.

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Transcribing Audio with Google Docs

Google Docs offers a handy speech-to-text feature called voice typing tool. Follow these simple steps to use voice typing in Google Docs:

1. Go to Google Docs and open a new or existing document.
2. Click on the Tools menu at the top of the page, and then select Voice Typing from the dropdown menu.

A microphone icon will appear on the left side of your document.

1. Above the microphone icon, click the language dropdown menu and choose the language you’ll be speaking.
2. If it’s your first time using the tool, Google Docs will ask for microphone access. Click Allow to proceed. Ensure your microphone is connected and working properly.
3. Click the microphone icon to activate voice typing. Speak clearly, and Google Docs will begin transcribing your words into the document in real time. To insert punctuation, simply say commands like “period,” “comma,” or “new line.”
4. Click the microphone icon again to pause or stop voice typing. You can now review, edit, and format your text as needed.

Tips for Better Transcription

• Speak clearly and naturally. This helps Google Docs pick up your words accurately.
• Use a quality microphone. A good microphone improves sound clarity, resulting in fewer errors.
• Avoid background noise. A quiet environment ensures the tool focuses on your voice.

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Using AI Transcription in Google Meet

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Google Meet provides an AI-powered transcription tool that helps create accurate meeting transcripts for future reference. However, it is only available for certain Google Workspace editions, including Business Standard, Business Plus, Enterprise plans, and Education Plus.

Here’s a step-by-step guide to using AI transcription in Google Meet:

1. Open Google Meet and enter your scheduled meeting.
2. Click on the Activities icon at the bottom-right corner of the screen. It looks like a triangle, square, and circle. From the menu, select Transcripts.
3. Click Start Transcription to begin. A prompt will appear to confirm the action. Click Start again. Google Meet will notify all participants that transcription has started.
4. Return to the Activities menu and select Transcripts. Click Stop Transcription and confirm by selecting Stop again.
5. After the meeting ends, the transcript is automatically saved to the meeting organizer’s Google Drive. A link to the transcript will also be attached to the Google Calendar event. Participants will receive an email with access to the transcript.

Key Notes:

• This feature is only available to Google Workspace users. It is not accessible with personal Google accounts.
• Transcriptions currently work best for meetings conducted in English. Other languages may result in less accurate results.

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How to Use AI Transcriber for Audio and Video Transcription

AI Transcriber is an AI-powered transcription tool available through the Google Workspace Marketplace. Here’s a step-by-step guide on how to use it:

1. Visit the AI Transcriber page on the Google Workspace Marketplace. Click Install and grant the necessary permissions to integrate it with your Google Workspace account.
2. Once installed, launch the tool from the Google Workspace app menu.
3. Click the Upload button and select the audio or video file you want to transcribe. AI Transcriber supports common file formats, including MP3, M4A, WAV, and MP4.
4. Choose the language for the transcription to ensure accurate results. AI Transcriber supports multiple languages and dialects.
5. Click Start to begin the transcription process. AI Transcriber will analyze the file and generate text automatically.
6. Use the built-in online editor to review and clean up the transcript. Automatic punctuation and formatting make this step quick and easy.
7. Once you’re satisfied with the transcription, export it in your preferred format:

• TXT (plain text)
• DOCX (Microsoft Word)
• PDF
• SRT or VTT (for subtitles and captions)

Tips for Best Results

• Use high-quality audio or video files for clearer transcription.
• Choose the correct language setting to improve accuracy.

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Tactiq: AI Transcription for Google Meet and Beyond

Tactiq offers real-time AI transcription for Google Meet, turning your meetings into accurate, actionable notes without manual effort. Tactiq doesn’t stop at transcription — it provides powerful features for YouTube, AI-generated summaries, and automated workflows.

How to Use Tactiq for Google Meet

1. Download the extension from the Chrome Web Store. Grant the required permissions for it to work during Google Meet calls.
2. Start or join a Google Meet session. Tactiq will automatically detect the meeting and begin transcribing in real time. You can view live transcripts during the meeting without missing key details.
3. After the meeting, Tactiq saves the meeting transcripts to your dashboard. Search, review, or download the transcript for easy follow-up and documentation.

Tactiq for YouTube Videos

Need a transcript of a YouTube video? Use Tactiq’s Free YouTube Transcript Generator. Paste the video URL into Tactiq, and it will quickly generate a transcript. This saves you the hassle of manually taking notes or relying on captions alone.

AI-Generated Summaries

Tactiq goes beyond transcribing — it helps you get to the point faster. Using AI, Tactiq generates AI summaries from your transcripts. These summaries highlight the key points, decisions, and action items.

AI Workflows

With Tactiq's new AI workflows, you can automate post-meeting tasks to stay organized:

• Extract and Share Meeting Insights - Automatically pull insights from transcripts and share them with your team.
• Workflow Automation - Create tickets, update CRMs, and sync knowledge bases automatically.
• Team-Specific Workflows - Customize workflows for teams like sales, marketing, or product management.
• Integrations - Connect with tools like Notion, HubSpot, and Linear to keep everything in sync.

Download the Tactiq Chrome Extension today and turn every meeting into actionable insights!

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FAQs

How do I use Google Docs Text-to-Speech AI?

To use Google Docs voice typing, open a document, go to Tools > Voice Typing, and click the microphone icon. Speak clearly, and your words will appear in the document as text.

Does Google have a transcription tool?

Yes, Google offers AI transcription tools like Google Docs voice typing and Google Meet transcripts for Google Workspace users. These tools convert spoken words into text quickly and accurately.

Can I have AI transcription on Google Meet?

Yes, Google Meet provides transcription for Google Workspace editions like Business and Enterprise plans. For free accounts, you can use tools like Tactiq to transcribe Google Meet meetings and generate AI summaries.

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The Key Benefits of Using Google AI Transcription

Google AI transcription offers tools that simplify turning speech into text. With features like Google Docs voice typing, you can quickly draft documents or transcribe audio. Google Meet enables automatic meeting transcripts for better collaboration, and tools like Tactiq and AI Transcriber enhance functionality with AI summaries, workflows, and multi-format exports.

Google AI transcription makes it easy to stay organized and focused. Embrace these tools to make the most of your meetings, audio, and video content.