How to Take Screenshots in Microsoft Teams

Taking screenshots during a Microsoft Teams meeting can be useful for capturing an important slide, a shared document, or a collaborative whiteboard. But figuring out how to take those screenshots quickly and without disrupting the flow of your meeting can sometimes feel tricky.

In this guide, you’ll learn how to:

• Take screenshots on desktop (Windows and Mac)
• Capture screenshots on mobile devices (Android and iOS)
• Use Microsoft Teams' features to share and capture screens during meetings
• Apply tips for productive and responsible screenshot use

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How to Take Screenshots in Microsoft Teams

Taking a screenshot in Microsoft Teams depends on the device or platform you’re using. Here’s how you can do it step-by-step:

How to take screenshots in Microsoft Teams using Windows

1. Join the Teams meeting and navigate to the screen or window you want to capture.
2. Press Windows + Shift + S to open the snipping tool. Use your cursor to select the portion of the screen you want to capture.

3. Once the screenshot is taken, save it to your device by pasting it into an image editor or document using Ctrl + V.
   

How to take screenshots in Microsoft Teams using Mac

1. Join the Teams meeting and navigate to the screen or window you want to capture.
2. Use Command + Shift + 4 to select the area to capture.

3. Use your cursor to select the portion of the screen you want to capture.
4. Once the screenshot is taken, save it to your device by pasting it into an image editor or document using Command + V.
   

How to take screenshots in Microsoft Teams using mobile (iOS and Android)

1. Open the Microsoft Teams app and join your meeting.
2. Navigate to the specific screen or content you want to capture.
3. Take a screenshot using your device’s built-in shortcut:

• iOS: Press the Side button and Volume Up button simultaneously. For devices with a Home button, press the Home button and Side button together.
• Android: Press the Power button and Volume Down button at the same time. On some devices, you can swipe down from the top and tap the Screenshot option.

4. Your screenshot will be saved to your device’s Photos or Gallery app automatically.

You can share these screenshots directly via the chat window in Teams or save them for future reference.

How to take screenshots in Microsoft Teams

Microsoft Teams doesn’t have a direct screenshot tool, but it allows you to share screens and capture important content indirectly during meetings. Here’s how:

1. Use the Share Screen feature to display your content. During a meeting, click the Share Content button in the toolbar and select the window or entire screen you want to share.
   

2. If you’re attending the meeting, you can take a screenshot of the shared content using your device’s screenshot shortcuts (e.g., Snipping Tool on Windows or built-in shortcuts on Mac and mobile).
3. If someone else is sharing their screen, you can take a screenshot of the shared view using the same methods.

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Tips When Taking Screenshots

Taking screenshots during Microsoft Teams meetings can be incredibly helpful, but here are a few tips to ensure you do it productively and responsibly:

Respect Privacy

Always check if the meeting content is confidential. Some discussions may include sensitive or proprietary information, so ensure you have permission before taking screenshots.

Inform Participants

If you’re capturing screenshots during a shared session, it’s good practice to let other participants know. Transparency creates trust and ensures everyone is on the same page.

Focus on Key Content

Avoid capturing unnecessary parts of the meeting. Prioritize important visuals like slides, shared documents, or collaborative whiteboards to keep your screenshots purposeful.

Organize Your Files

Save and label your screenshots immediately after taking them. Create folders or use tags to group them by meeting or project for easier access later.

Edit for Clarity

Use tools like the snipping tool or an image editor to crop out irrelevant sections and highlight key points. This makes your screenshots more useful for follow-ups and presentations.

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How to Use Tactiq for Taking Screenshots on MS Teams

Screenshots help capture visuals during a meeting, but what about the context behind those images? Tactiq doesn’t just stop at screenshots—it combines them with real-time transcription, AI-generated meeting notes, and actionable insights, giving you a complete record of your Microsoft Teams meetings.

• Tactiq automatically transcribes conversations as they happen. The live transcription is displayed during the meeting, so you can focus on the discussion.
• Use custom AI prompts to turn meeting notes into summaries, action items, or even project updates. For example, you can ask Tactiq to identify key takeaways or draft follow-up emails based on the meeting's content.
• Tactiq stores your meeting transcripts, AI-generated insights, and screenshots in one place. This makes it easy to review and share with your team.
• After the meeting, you can use Tactiq’s AI to craft follow-up emails, update documentation, or create task lists, saving time and effort.

Tactiq helps you turn every meeting into actionable insights. It’s a must-have for anyone looking to save time and stay organized. Download the free Tactiq Chrome Extension today!

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FAQs

How to take a picture in Microsoft Teams?

You can use your device’s screenshot shortcuts, like Windows + Shift + S on Windows or Command + Shift + 4 on Mac. For mobile, use the built-in screenshot function of your device. Tactiq also offers a built-in screenshot feature within its widget.

Does Microsoft Teams notify someone if I take a screenshot?

No, Microsoft Teams does not notify participants when you take a screenshot. However, it’s always a good practice to inform others, especially in professional settings.

Can Teams prevent screenshots?

Microsoft Teams doesn’t have a built-in feature to block screenshots. However, certain organizations might implement policies or use external tools to prevent them. Always check your organization’s guidelines.

How do you screenshot on a Microsoft computer?

To capture the entire screen, press the Print Screen key. To capture the active window, press Alt + Print Screen. For more specific captures, use the Snipping Tool by pressing Windows + Shift + S.

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Mastering Screenshots in Microsoft Teams

Taking screenshots during Microsoft Teams meetings is a practical way to document important visuals, but it’s only one piece of the puzzle. AI tools like Tactiq take meeting management to the next level by combining screenshots with real-time transcription, AI-generated insights, and centralized record-keeping.

Ready to transform the way you manage meetings? Try Tactiq today.