Running daily standup meetings is a common practice for teams striving to stay on the same page. Whether you're leading a small team or managing a large project, these brief gatherings help everyone align their efforts and address any roadblocks. But the key to a successful stand up meeting isn’t just about getting everyone together—it’s about having the right structure.
That’s where a solid daily standup meeting template comes into play. Using a standardized format ensures consistency, saves time in preparation, and makes it easier to track progress over time.
In this article, we’ll explore daily standup meetings, why using a template is beneficial, and provide you with ten ready-to-use templates to kickstart your meetings. To streamline your meeting processes further, check out our Meeting Note Templates for More Productive Meetings and How to Write Meeting Invites to make your meetings more organized and focused.
What is a Daily Standup Meeting?
A standup meeting is a short, focused gathering that keeps your team on the same page. Originating from agile methodologies, these meetings were designed to enhance communication and ensure everyone is aligned on the day’s priorities. Typically, a standup meeting involves each team member sharing three key pieces of information: what they accomplished yesterday, what they plan to work on today, and if they’re facing any blockers.
The name “standup” comes from the idea that the meeting should be brief—often no more than 15 minutes—and participants usually remain standing to encourage this brevity. Held daily, these meetings maintain momentum, identify potential issues early on, and keep projects on track. That way, your team can move forward with clarity by focusing on status updates, blockers, and daily plans.
Why Use a Standard Template for Daily Standups Meeting?
Consistency in meetings
A standard template ensures that every daily standup meeting follows the same structure. This consistency helps your team quickly get into the rhythm of providing updates and addressing blockers without adapting to a new format each time.
Streamlined communication
A template sets clear expectations. When everyone knows how the meeting will unfold, less time is wasted explaining the process, and more time is dedicated to meaningful discussions.
Easier tracking of progress and issues
With a consistent template, tracking progress and identifying recurring issues becomes much simpler. The standardized format naturally lends itself to documenting updates in a clear, organized manner, making it easier to spot issue trends over time.
Saves time in preparation
A standard template saves valuable time in meeting preparation. Instead of crafting a new agenda each day, you can rely on the template to guide the meeting, allowing you to focus more on the content and less on administrative details.
10 Templates for Daily Standups Meetings
When it comes to daily standup meetings, having various templates at your disposal can make it easier to find the one that best suits your team’s needs. Below, we’ve curated ten templates, available in both Word and Google Docs, to help you get started.
1. Basic Daily Standup Template
This basic template is perfect for teams looking to keep their daily standups simple and to the point. It focuses on the three core questions: what was done yesterday, what will be done today, and if there are any blockers preventing progress. This template is ideal for small teams or those new to standup meetings who want to maintain a consistent, clear structure.
Template: Basic Daily Standup
- Date: [Insert Date]
- Team Member: [Insert Name]
- Yesterday’s Work:
- [Briefly describe what you worked on yesterday.]
- Today’s Plan:
- [Briefly describe what you plan to work on today.]
- Blockers:
- [List any issues or blockers that could prevent you from completing your tasks.]
- Notes:
- [Any additional notes or comments.]
Download the Basic Daily Standup Template (Google Docs)
Download the Basic Daily Standup Template (.docx)
2. Scrum Standup Template
For teams following Scrum methodologies, this template integrates seamlessly with your existing processes. It includes fields for each Scrum ceremony and focuses on aligning daily tasks with sprint goals. This template helps your team focus on delivering value in short, iterative cycles.
Template: Scrum Standup
- Date: [Insert Date]
- Sprint Goal: [Insert Sprint Goal]
- Team Member: [Insert Name]
- Yesterday’s Work:
- [Briefly describe what you worked on yesterday and how it contributed to the sprint goal.]
- Today’s Plan:
- [Briefly describe what you plan to work on today and how it aligns with the sprint goal.]
- Blockers:
- [List any issues or blockers preventing you from completing your tasks or achieving the sprint goal.]
- Notes:
- [Any additional notes or comments.]
Download the Scrum Standup Template (Google Docs)
Download the Scrum Standup Template (.docx)
3. Remote Team Standup Template
It’s challenging to keep remote team members aligned across different time zones and locations. This template addresses those challenges, offering additional fields for time zone coordination and asynchronous updates. It ensures that even remote teams can have productive and focused daily standups, no matter where they’re located.
Template: Remote Team Standup
- Date: [Insert Date]
- Team Member: [Insert Name]
- Time Zone: [Insert Time Zone]
- Yesterday’s Work:
- [Briefly describe what you worked on yesterday, considering your time zone.]
- Today’s Plan:
- [Briefly describe what you plan to work on today and how it aligns with the team's goals.]
- Blockers:
- [List any issues or blockers that could prevent you from completing your tasks, especially those related to remote work challenges.]
- Notes:
- [Any additional notes, especially those relevant for asynchronous communication.]
Download the Remote Team Standup Template (Google Docs)
Download the Remote Team Standup Template (.docx)
4. Developer-Focused Standup Template
For development teams, an effective daily stand up meeting must focus on technical progress, challenges, and collaboration. This template is designed specifically for developers, with fields that help the team stay aligned on coding tasks, pull requests, and technical blockers. It's perfect for teams that want to keep their standups concise while addressing the specific needs of software development.
Template: Developer-Focused Standup
- Date: [Insert Date]
- Team Member: [Insert Name]
- Yesterday’s Work:
- [Describe the code you worked on yesterday, including any pull requests or issues resolved.]
- Today’s Plan:
- [Outline what you’ll be working on today, such as specific features, bugs, or code reviews.]
- Technical Blockers:
- [List any technical issues or dependencies hindering progress, including unresolved bugs or missing resources.]
- Code Reviews/PRs:
- [Mention any pull requests that need review or have been merged.]
- Notes:
- [Additional comments or technical notes relevant to the team.]
Download the Developer-Focused Standup Template (Google Docs)
Download the Developer-Focused Standup Template (.docx)
5. Marketing Team Standup Template
Marketing teams often juggle multiple campaigns, deadlines, and creative projects, making it crucial to stay aligned during daily standups. This template helps marketing teams focus on campaign progress, upcoming launches, and any roadblocks that might impact their goals. It ensures that marketing efforts are cohesive and well-coordinated.
Template: Marketing Team Standup
- Date: [Insert Date]
- Team Member: [Insert Name]
- Yesterday’s Achievements:
- [Briefly describe the campaigns, content, or marketing tasks you worked on yesterday.]
- Today’s Focus:
- [Outline the marketing tasks or campaigns you will focus on today, such as content creation, social media, or email marketing.]
- Campaign Roadblocks:
- [List any issues or challenges impacting your marketing campaigns or deadlines.]
- Upcoming Launches/Deadlines:
- [Mention any upcoming launches, events, or critical deadlines the team should know.]
- Notes:
- [Any additional comments, ideas, or updates relevant to the team.]
Download the Marketing Team Standup Template (Google Docs)
Download the Marketing Team Standup Template (.docx)
6. Project Management Standup Template
Project managers must ensure that all project aspects are progressing as planned, and daily stand up meetings are a key part of this. This template is for project management teams, focusing on tracking progress, managing timelines, and identifying any obstacles that could affect the project’s success. It helps project managers keep the entire team aligned on deliverables and deadlines.
Template: Project Management Standup
- Date: [Insert Date]
- Project Name: [Insert Project Name]
- Team Member: [Insert Name]
- Yesterday’s Progress:
- [Describe the tasks or milestones completed yesterday and how they contribute to the project timeline.]
- Today’s Tasks:
- [Outline the tasks you will work on today, including any dependencies or critical path items.]
- Risks/Blockers:
- [List any risks or blockers that could impact the project’s timeline, scope, or budget.]
- Milestones/Deadlines:
- [Mention any upcoming milestones or deadlines the team should be aware of.]
- Notes:
- [Additional comments or updates related to the project.]
Download the Project Management Standup Template (Google Docs)
Download the Project Management Standup Template (.docx)
7. Sales Team Standup Template
For sales teams, staying on top of leads, deals, and targets is essential to success. This template helps sales teams focus on their daily activities, track their progress toward sales goals, and address any challenges in the pipeline. It ensures that every team member can contribute effectively to the team’s overall success.
Template: Sales Team Standup
- Date: [Insert Date]
- Team Member: [Insert Name]
- Yesterday’s Sales Activities:
- [Briefly describe the sales calls, meetings, or deals you worked on yesterday and their outcomes.]
- Today’s Focus:
- [Outline your sales activities for today, including any key meetings, follow-ups, or deal negotiations.]
- Challenges/Roadblocks:
- [List any challenges or roadblocks that could affect your ability to close deals or meet your targets.]
- Pipeline Updates:
- [Provide a brief update on your sales pipeline, including any new leads or deals nearing closure.]
- Notes:
- [Any additional comments, opportunities, or insights relevant to the team.]
Download the Sales Team Standup Template (Google Docs)
Download the Sales Team Standup Template (.docx)
8. Customer Support Team Standup Template
Customer support teams must stay agile and responsive to ensure they provide the best possible service. This template is for customer support teams, helping them focus on ticket resolution, customer satisfaction, and any recurring issues that need attention. It’s designed to keep the team aligned on their daily tasks and challenges, ensuring that customer concerns are addressed promptly and effectively.
Template: Customer Support Team Standup
- Date: [Insert Date]
- Team Member: [Insert Name]
- Yesterday’s Tickets Resolved:
- [Briefly describe the tickets or customer issues you resolved yesterday and any feedback received.]
- Today’s Focus:
- [Outline the tickets or customer issues you plan to work on today, including any high-priority cases.]
- Challenges/Issues:
- [List any challenges or issues that could prevent you from resolving customer concerns effectively.]
- Customer Feedback:
- [Share any important customer feedback or insights that could help improve service quality.]
- Notes:
- [Any additional comments or updates relevant to the team.]
Download the Customer Support Team Standup Template (Google Docs)
Download the Customer Support Team Standup Template (.docx)
9. Design Team Standup Template
Design teams often juggle multiple creative projects, each with its requirements and deadlines. This template is for design teams, helping them stay aligned on project goals, creative challenges, and upcoming deliverables. It ensures that the team focuses on producing high-quality work while addressing any design-related obstacles that may arise.
Template: Design Team Standup
- Date: [Insert Date]
- Team Member: [Insert Name]
- Yesterday’s Creative Work:
- [Briefly describe the design tasks or projects you worked on yesterday and any feedback received.]
- Today’s Focus:
- [Outline the design tasks or projects you plan to work on today, including any revisions or new creative briefs.]
- Creative Blockers:
- [List any creative challenges or blockers that could affect your ability to complete your design work.]
- Upcoming Deadlines:
- [Mention any approaching deadlines or deliverables that the team should be aware of.]
- Notes:
- [Any additional comments, ideas, or creative insights relevant to the team.]
Download the Design Team Standup Template (Google Docs)
Download the Design Team Standup Template (.docx)
10. Content Team Standup Template
Content teams often create various types of content like blog posts to social media updates, while ensuring consistency and meeting deadlines. This template helps content teams stay aligned on their tasks, track progress, and quickly address issues that may arise during content creation. It’s an ideal tool for producing high-quality content that meets the organization’s goals.
Template: Content Team Standup
- Date: [Insert Date]
- Team Member: [Insert Name]
- Yesterday’s Content Work:
- [Briefly describe the content pieces you worked on yesterday, including any drafts completed or edits made.]
- Today’s Focus:
- [Outline the content tasks you plan to work on today, such as writing, editing, or publishing.]
- Content Blockers:
- [List any challenges or blockers that could impact your content production, like lack of resources or feedback delays.]
- Upcoming Deadlines:
- [Mention any upcoming content deadlines or publishing schedules that the team should be aware of.]
- Notes:
- [Any additional comments, updates, or creative ideas relevant to the team.]
Download the Content Team Standup Template (Google Docs)
Download the Content Team Standup Template (.docx)
Best Practices for Effective Daily Standup Meetings
Here are some best practices to ensure your standups remain brief, productive, and on point.
Keep Team Meetings Brief and Focused
The purpose of a stand up meeting is to provide quick updates and identify any blockers. To keep the meeting brief, encourage team members to stick to the three key points: what they did yesterday, what they plan to do today, and any obstacles they’re facing. Aim to keep the meeting under 15 minutes to maintain energy and focus.
Encourage Punctuality and Participation
Punctuality is crucial for keeping the team meeting on track. Start the meeting on time, even if some members are late, to reinforce the importance of punctuality. Encourage all team members to participate actively, as everyone’s input is valuable in identifying and addressing potential issues.
Avoid Problem-Solving During the Standup
While it’s important to identify blockers, the standup meeting is not the time to solve them. If an issue requires discussion, note it then schedule a separate meeting for it. This helps keep the standup brief and prevents it from derailing into a lengthy discussion.
Use Bullet Points for Quick Updates
Encourage team members to prepare their updates in bullet points. This format is quick to deliver and easy for others to follow, helping to maintain the pace of the meeting. Bullet points also help team members focus on the most important information, avoiding unnecessary details.
Following these practices ensures that your daily stand up meetings are productive, concise, and valuable for everyone involved.
What Not to Do During Standup Meetings
Here’s what to avoid to ensure your daily standup meetings remain productive and focused.
Avoid lengthy discussions
One of the biggest mistakes in standup meetings is allowing discussions to drag on. If a topic needs more time, note it down and schedule a separate meeting to discuss it in detail. This keeps the stand up meeting brief and ensures that everyone stays engaged.
Keep the focus on the agenda
It’s easy for standup meetings to go off track, especially if team members start discussing unrelated issues. Remind team members to save off-topic discussions for another time.
Ensure Follow-Up on Issues Outside the Meeting
Identifying blockers is only effective if there’s follow-up afterward. Ensure any issues raised during the standup are tracked and resolved outside the meeting. This step ensures that problems are addressed without slowing down the daily standup.
By avoiding these common pitfalls, you can keep your standup meetings efficient and effective, ensuring that they serve their purpose of keeping the team aligned and focused on the day’s tasks.
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Why Tactiq is a Great Solution for Daily Standup Meetings
When it comes to daily standup meetings, having the right tools can make all the difference. AI tools like Tactiq offer features that make it easier for teams to stay organized. Here’s why Tactiq is a great solution for your meetings.
How Does Tactiq Enhance Daily Standup Meetings?
Tactiq makes it easy to create customized agendas. With its meeting kits and AI prompts, Tactiq allows you to quickly set up a meeting structure tailored to your team’s specific needs. Whether you're leading a Scrum team or managing a remote workforce, these tools help you build an agenda that keeps your meeting focused and goal-oriented.
The meeting kits come with pre-built templates that can be easily customized, while AI prompts guide you in structuring the meeting by suggesting relevant topics and questions. This ensures that every standup is prepared efficiently, with a clear agenda that keeps the team aligned and on track. By reducing the time spent on planning and preparation, Tactiq allows you to focus on what really matters—ensuring that your team’s daily standup is productive and effective.
What Specific Benefits Does Tactiq Provide for Daily Standup Meetings?
Tactiq offers several key benefits that make daily standup meetings more effective:
- Real-Time Transcription: Captures everything said during the meeting, ensuring no key points are missed and allowing team members to stay focused on the discussion without worrying about note-taking.
- Accurate, Searchable Records: The transcriptions are automatically documented and can be easily searched, making it simple to review and follow up on any issues raised during the meeting.
- Seamless Integration: Works with platforms like Zoom and Google Meet, providing a versatile tool for teams working in different environments.
- Keyword Tagging: Helps highlight important topics or blockers to help easily identify and address critical points.
- Summary Generation: Provides a concise overview of the meeting’s key points, ensuring everyone knows the outcomes and next steps.
These benefits help ensure that your daily standup meetings are efficient, well-documented, and actionable. Tactiq turns the typical challenges of meeting documentation into opportunities for better team alignment and faster problem resolution.
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