Picture this: you’ve just had an hour-long brainstorm on Teams and your head is buzzing with ideas. There was that idea about the, erm, thing, and then the other important one about… Nope, it’s gone!
And because you haven’t taken notes or recorded the session, you may never see those ideas again!
Because this should never happen, we’ve rounded up seven screen recording tools, so you can capture crucial conversations from every Teams meeting.
Who Can Record a Teams Meeting?
You can start and stop a Teams recording if the following points apply:
You’re the meeting organizer, or someone in the same organization as them
You have any of these licenses: Office 365 Enterprise E1, E3, E5, F3, A1, A3, A5, Business Essentials, M365 Business, or Business Premium
An IT admin enabled the recording feature
You can’t record a Teams meeting if you are:
A meeting guest
Someone from another organization
An anonymous participant
How Do You Record Microsoft Teams Meetings If You Are Not the Host?
If you're not the host, recording a Teams meeting can raise legal and ethical concerns. In many jurisdictions, recording without everyone's consent is illegal, safeguarding individuals' privacy rights. Violating these laws can result in legal consequences, so make sure to prioritize consent before you start recording.
Now you’re aware of the risks (and what’s socially acceptable), let's explore seven apps for recording Microsoft Teams meetings.
7 Different Options for Recording a Meeting on Microsoft Teams
In this section, you'll find seven tools to record your Teams meetings. Each one offers unique features and capabilities to enhance your experience.
Tactiq is a tool for recording meetings via text transcription. It offers users a unique set of features.
Why You’ll Like Tactiq:
Speaker Identification: Tactiq identifies and attributes conversation to individual speakers on the call. This feature is great for large meetings or brainstorming sessions where tracking who said what is crucial.
Bot-Free Experience: This means bots will not interrupt your meetings, unlike other transcription tools where a bot attends the meeting pretending to be a user in order to capture the call.
Real-Time Transcript: Real-time transcription enables participants to follow the conversation as it happens. This helps everyone keep up with fast-paced meetings.
ChatGPT Summary: Tactiq's integration with ChatGPT allows users to access concise, AI-generated summaries of key discussion points to save time.
Engagement Analytics: Engagement analytics allows users to see how long they are spending meetings each week.
Screenshots: Users can capture and insert screenshots directly into the transcript to give visual context to discussions.
Why You Might Not Like Tactiq:
No Video or Audio: Tactiq focuses only on text transcription, which means users won't have access to recorded video or audio. This may be a drawback for those who rely on verbal or physical cues.
It's a Text Transcription: While Tactiq's text transcription is accurate, if you need audio or video playback, Tactiq isn’t your best choice.
VMaker is a video recording and collaboration tool designed for capturing and sharing screen recordings.
Why You’ll Like VMaker:
Ease of Use: VMaker offers a user-friendly interface that makes it simple to record meetings.Cloud Storage: Recorded meetings are stored in the cloud, so they won’t clog up your computer and you can access them from anywhere.
Viewer Engagement Analytics: VMaker provides insights into who watched the recording and how many times it was viewed.
Why You Might Not Like VMaker:
Cost: VMaker offers both free and paid plans, with advanced features available for premium subscriptions. Users with more recording needs may find the cost of a paid plan limiting.
Teams Meeting Recording Issues and How to Fix Them
Why can't I record my Teams Meeting?
If you can't see how to record a Teams meeting within Teams, it could be because you don't have an eligible Office account, an account admin hasn't given you permission to record, or you're a guest from another organization.
Why is the Record button grayed out?
If the Record button is grayed out, there could be several reasons for this:
The ability to record meetings in Teams is disabled. Check with your IT department to make sure recording is enabled.
You do not have permissions to record a meeting. An admin will be able to give these to you.
You’re using Teams in a web browser, and the ability to record meetings may not be available. Try to join the meeting from the Teams desktop app instead.
Can I recover a Teams Meeting that wasn't recorded?
Unfortunately, if no recording was made, then there is no record of the meeting.
Never Miss Out on Crucial Meeting Insights Again
In this post, we’ve presented seven recording tools to record Microsoft Teams meetings, and each one is unique in their own way. Choose whichever works best for you to improve your meetings and keep track of your Teams conversations.