How to Send a Google Calendar Invite

With Google Calendar’s powerful features, you can say goodbye to messy email threads and missed appointments! Efficiently managing your schedule and coordinating events has never been easier. If you want to schedule or organize a team meeting, Google Calendar’s invitation feature simplifies the process and ensures everyone on your team is on the same page.

In this step-by-step guide, we’ll walk you through the process of sending Google Calendar invites, managing existing events and leveraging Google Calendar’s collaborative tools to enhance your planning experience. 

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How To Send A Google Calendar Invite from Your Desktop

Google Calendar users have 3 options for scheduling a Google Calendar invite from a desktop computer or laptop: the Google Meet homepage, Google Calendar, or Gmail interface to extend your invites and enhance your event planning process.

Option 1: Google Meet Homepage

1. Go to Google Meet.
2. Click ‘New Meeting’, then select ‘Create a meeting for later’.
3. Copy the generated video meeting link and share it with participants.
4. Save a copy of the link for yourself.

Option 2: Google Calendar

1. Go to Google Calendar and click the event you want to share. A pop-up window containing the event details will appear.
2. Click ‘Edit event’ indicated by the pencil icon to make changes to the event.
3. On the right section of the page under ‘Guests’, input the name or email address of those you want to invite.
4. Click ‘Save’ on the upper right corner to save any changes.
5. You will see a pop-up message asking if you want to send a Google Calendar invitation to your guests. Click ‘Send’ to allow guests to receive an email invitation and you’ll be able to receive their RSVPs.
6. Your guests will receive a notification about the Google Calendar event in their email inbox.

Option 3: Gmail

1. Log in to Google Mail.
2. On the left side of the page, click the ‘Meet’ tab and then ‘New Meeting’.

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3. Click ‘Send Invite’ to share the meeting via link or email.
4. To copy the invitation link, click ‘Copy meeting invite’. To send the email invitation, click ‘Share via email’. Pro tip: If you send a Google invite for a big event, attach a QR Code. When scanned, the code can direct the invitees to either the RSVP page or the meeting itself.

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How To Send A Google Calendar Invite from Mobile

It is also easy to send an invite to Google Calendar directly from your mobile phone. Discover the step-by-step process below to unlock the power of mobile scheduling and stay connected wherever you go:

1. From your mobile phone, open the Google Calendar app.
2. Tap the event to display its details.
3. Tap the edit button indicated by the pencil icon.
4. To add guests, tap ‘Add people’ and enter the email addresses of the people you wish to invite to the event.
5. Tap ‘Done’.
6. Guests will receive an email notifying them of the event.

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How to Manage A Google Calendar Invitation

Here’s how you can add or modify information in a pre-existing Google Calendar event in Google or Calendly:

Option 1: From Google Calendar

1. Go to Google Calendar and click the event. A pop-up window will appear.
2. Click ‘Edit event’ indicated by the pencil icon to change this event

3. Here, you can modify the following event details: the date and time of the event, location, notification, guests, and description. Here, you can also add or remove Google Meet video conferencing.
4. Under ‘Guest permissions’ on the right side, you will find three options: ‍
   - Modify event - check this box to allow guests to edit the event
   - Invite others - check this box to enable guests to invite other people to the event
   - See guest list - check this box if you want your guests to see everyone invited to the event
5. Click ‘Save’ in the upper right corner to save any changes.

Option 2: From Calendly

1. Once the Calendly extension is installed on your computer, you must enable the Calendly extension on Google Calendar.
2. Open the Calendly extension in your web browser and navigate to the ‘Integrations’ tab.
3. Locate the Google Calendar icon, toggle it on, and accept the Calendly permissions to integrate with Google Calendar.
4. Once enabled, a Calendly icon will appear beside any Calendly-scheduled event on your Google Calendar.
5. Select the event to view additional information about a Calendly event, such as the event type name, type of event (one-on-one, group, collective), and a link to the event booking page.
6. To reschedule the event, click on ‘Reschedule’, and Calendly will open a new tab where you can choose a new time and date. Both you and your guest will be notified of the change.
7. For group events, select the guest from the drop-down menu before choosing a new time and date.

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How to Remove Someone From a Google Calendar Invite

If you find yourself needing to uninvite a participant from a Google Calendar event, simply follow the straightforward steps below:

1. Go to Google Calendar and click the event. A pop-up window will appear.
2. Click ‘Edit event’ indicated by the pencil icon.
3. On the right panel under ‘Guests’, locate the name of the person you wish to uninvite and click ‘X’ to remove them from the Google Calendar event.

4. Click ‘Save’ in the upper right corner to save changes.

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Google Workspace vs Google Workspace Individual Plan: What's the Difference?

Google Workspace Individual is a single-user subscription plan designed for solo use. It includes core productivity apps like Gmail, Google Drive, Google Docs, Sheets, Slides, Calendar and Meet. With this plan, you can access Google’s premium features like longer group calls and intelligent noise cancellation with Google Meet. It’s a suitable option for entrepreneurs, freelancers, and individuals who want to take advantage of Google Workspace’s tools without needing a larger team-oriented plan.

On the other hand, Google Workspace is a comprehensive suite of productivity tools designed primarily for businesses and organizations. It offers 4 different plans catering to different business sizes and needs: Business Starter, Business Standard, Business Plus and Enterprise. 

In addition to the core apps, Google Workspace includes advanced admin controls, enhanced security features, collaboration and productivity features for teams, integration with other Google services, and many more, depending on the chosen plan.

In short, Google Workspace Individual is meant for personal use and is tailored for individual productivity, while Google Workspace is intended for businesses and organizations, providing a broader range of features and collaboration tools to support team-oriented work environments.

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Elevate Your Google Meet Sessions with Tactiq

If you’re looking to step up your Google Meet sessions, Tactiq offers a game-changing solution! This powerful meeting transcription tool seamlessly integrates with Google Meet, providing automatic transcriptions of all your sessions. Not only does Tactiq capture crucial details and decisions made during meetings, but it also allows you to highlight essential discussions for easy reference and sharing with attendees, fostering more effective collaboration and enhancing meeting efficiency.

To install Tactiq on your computer, simply follow these steps:

1. Visit the Chrome Web Store.
2. Click ‘Add to Chrome’ on the right-hand side of the page, then ‘Add Extension’.
3. Go to Google Meet. The Tactiq widget will be on the right-hand side of the screen.

If you want to know more about how to use Tactiq to take notes in Google Meet, check out our guide here: How to Automatically Take Notes in Google Meet

If you want to know more about how to check your Google Meet history, check out our guide here: See Your Google Meet History

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Bid Farewell to Disorganized Planning with Google Calendar

Mastering the art of sending Google Calendar invites opens up a world of efficient scheduling and seamless event coordination. With various methods to invite participants, staying on top of your schedule and ensuring everyone is on the same page has never been easier. Google Calendar puts you in full control of your scheduling whether it’s altering event details, adjusting guest permissions, or removing someone from an invite.

By harnessing the power of these tools, you can embrace a more productive approach to managing your schedule and collaborative endeavors.