How to Share Your Google Calendar

Have you ever struggled with endless back-and-forth emails just to set up a meeting or family event? Sharing calendars is a faster way to stay on the same page.

With Google Calendar, you can share your calendar with others, manage access permissions, and keep everyone updated on upcoming events in one place.

In this guide, you’ll learn how to share your Google Calendar:

• With someone
• With a family member
• Within your organization
• From your Android device
• And how to make your Google Calendar public

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How to Share Your Google Calendar with Another Person

Sharing your Google Calendar with specific people helps you sync schedules for work or personal plans. Here’s how to share Google Calendars step by step:

1. Open Google Calendar and sign in.
2. In the My Calendars section on the left, hover over the calendar you want to share. Click the three dots (More options), then choose Settings and sharing. You may also see other calendars, which lists calendars that are shared with you. Make sure you’re selecting the correct one before adjusting sharing options.

3. Scroll to Share with specific people and click Add people and groups.
4. Enter the email addresses of the people you want to share your Google Calendar with.

5. Set the access permissions. You can allow them to see all event details, make changes to events, or even manage sharing.
6. Click Send. The other users will get an emailed link to accept your shared Google Calendar.

💡 Pro tip: Want AI meeting notes and insights directly from your Google Meet meetings? Try Tactiq’s In-Meeting AI to capture key points and create action items during the meeting.

Tips for effective calendar sharing

• Double-check email addresses before you click send.
• Match permission settings to each person’s role. For example, grant full access permissions to a co-worker, but only let family see all event details.
• If someone doesn’t accept the invite, remind them to check their email or calendar notifications.
• Additionally, if you need to adjust your schedule, check out our guide on How to Cancel a Google Calendar Event.

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How to Share Your Google Calendar with a Family Member

Sharing your Google Calendar with family members makes it easier to manage household activities, school events, or vacations. Here’s how to share a Google Calendar with a family member:

1. Open Google Calendar on your computer and sign in.
2. Go to the My Calendars section on the left. Hover over the calendar you want to share, click the three dots, and select Settings and sharing.

3. In the Share with specific people section, click Add people and groups.
4. Enter the family member’s email address.
5. Choose the right permission settings. You can allow them to see all event details, make changes to events, or manage sharing.

6. Click Send. They’ll receive an emailed link to accept the shared Google Calendar.

Tips for family calendar sharing

• Set up a dedicated Google Family Calendar to keep all family schedules in one place.
• Limit access if your calendar includes sensitive, specific events. You can share only what’s needed.
• Update the calendar often so everyone sees the latest Google Calendar events and changes.
• Planning a trip? You can add flights to Google Calendar to keep all travel details in one place.

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How to Share Your Google Calendar Within Your Organization

If you’re using Google Calendar for work or school, you can share a group calendar so everyone in your organization can view it. This makes it easier for coworkers to subscribe to your schedule or see when you’re free. People outside your company won’t see your shared calendar unless you invite them to a specific event.

📌 Note: Even if you don’t share calendars, super administrators (or those with the Google Meet hardware privilege) can still view calendars and all event details within your organization. If you have concerns, contact your administrator.

Here’s how to share your Google Calendar inside an organization:

1. On your computer, open Google Calendar.
2. In the My Calendars section on the left, hover over the calendar you want to share, click the three dots, then choose Settings and sharing.
3. On the left, select Access permissions for events.

4. Check the box to make available for [your company name].
5. In the drop-down menu, choose the level of access permissions (see only free/busy, see all event details, or full edit events access).

Best practices for organizational calendar sharing

• Explain how the shared calendar should be used so people don’t miss key meetings or add the wrong event details.
• Keep all important Google Calendar events updated to avoid confusion.
• Review access permissions regularly and stop sharing with anyone who no longer needs access.
• For even smarter scheduling, you can connect Google Calendar to ChatGPT and use AI to draft agendas, reminders, or follow-up notes.
• Teams can also boost productivity with the best Google Calendar add-ons for task management, scheduling, and reminders.

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How to Share Your Google Calendar from Your Android Device

The Google Calendar app now supports calendar sharing on Android.

1. Open the Google Calendar app on your phone or tablet.
2. Tap the menu icon at the top left and go to Settings.
3. Select the specific calendar you want to share.
4. Under Shared with, tap Add people or groups. If the calendar is already shared, you’ll see the list of people or groups.

5. Enter the email address or group name and select it. You can add multiple users.
6. Set the access permissions you want, such as see only free/busy, see all event details, or make changes to events.
7. Tap Save.

👉 To stop sharing, return to the same menu and tap Remove next to the person or group.

Note: You can only share someone else’s calendar if the owner gave you “Make changes and manage sharing” rights.

Tips for sharing on mobile

• Use the Google Calendar app to quickly manage shared calendars without switching to the desktop.
• Double-check permission settings so the right people can see or edit events.
• If you no longer want to share, go back into Settings and sharing and tap Remove to stop sharing.
• Keep your Google Calendar events updated so others always see the correct schedule.

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How to Make Your Google Calendar Public

You can make a Google Calendar public to share events with anyone. This is helpful for publishing schedules like classes, community events, or availability. A public shared calendar can be accessed by anyone with the link.

Note: You can only change Google Calendar sharing settings on a computer. If you’re using a Google Workspace account, your administrator may limit sharing options.

1. On your computer, open Google Calendar.
2. Click the gear icon at the top right, then select Settings.
3. In the calendars section on the left, click the name of the specific calendar you want to share.
4. Under Access permissions for events, check the box next to Make available to public.

5. Confirm by clicking OK.
6. In the drop-down menu, decide if others should:

• See only free/busy (hide details) to show blocked time without revealing event details.
• See all event details to let others view full information.

How public calendars work

• People can find your public calendar if it’s embedded on a searchable website.
• Others can sync your calendar with other applications or subscribe to it in Google Calendar.
• You can maintain different calendars, like a public calendar for events and a private one for personal use.

Tips for managing a public Google Calendar

• Update it regularly so subscribers always see the correct Google Calendar events.
• If privacy matters, choose See only free/busy instead of showing all event details.
• To stop sharing, return to Settings and sharing and uncheck the public box.

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How Tactiq’s In-Meeting AI Turns Conversations Into Action

Sharing calendars helps keep schedules aligned, but it doesn’t capture what’s discussed during the meeting itself. Most people use Tactiq to get accurate transcripts from Google Meet, Zoom, and MS Teams, making it easier to review discussions, search for key points, and share notes afterward.

Now, with Tactiq’s In-Meeting AI, you can go beyond transcription and get real-time support while the meeting is still happening.

With Tactiq In-Meeting AI, you can:

• See live summaries during the call, so you can stay focused on the conversation.
• Get context-aware answers to questions in real time.
• Use AI as a thought partner to brainstorm, clarify ideas, and guide the discussion.
• Capture action items instantly, so the team leaves with clear next steps.

Tactiq helps you keep accurate records with transcripts and makes meetings more productive with AI insights.

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Improved Collaboration Through Shared Calendars

Sharing calendars in Google Calendar makes it easier to coordinate schedules, reduce back-and-forth emails, and keep everyone aligned. The right access permissions ensure people see only what they need, whether that’s free time, basic availability, or full event details.

By using these calendar sharing options, you can turn a simple tool into a powerful scheduling tool that helps teams, families, and communities stay connected and organized.

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FAQs About How to Share Your Calendar

Can you share a Google Calendar with someone without Gmail?

Yes. You can share a Google Calendar with non-Gmail addresses by creating a shareable link or making the calendar public. However, they may have limited access compared to Gmail users.

How do I stop sharing a Google Calendar?

Open Settings and sharing for the specific calendar, find the person under Share with specific people, and click Remove. For public calendars, uncheck Make available to public.

Can I share only specific events instead of my entire calendar?

Yes. Create a new calendar for those events and share it. This way, others only see the specific events you’ve added without accessing your full calendar.

What happens if I delete a shared calendar?

If you permanently delete a calendar, it will disappear for all other users. Make sure to stop sharing or export the data first before removing it.