How to Share Your Google Calendar

Have you ever needed to coordinate schedules with someone quickly but found yourself overwhelmed by back-and-forth emails? Or you're trying to manage a busy family schedule or keep your team at work in sync. Google Calendar sharing can transform how you manage time and collaborate with others.

In this guide, we'll explore several ways to share your Google Calendar:

• How to share Google Calendar with another person
• How to share Google Calendar with a family member
• How to share Google Calendar within your organization
• How to share Google Calendar from a mobile phone
• How to make Google Calendar public
  

Each section provides step-by-step instructions to manage sharing settings effectively, ensuring you stay connected with the right people at the right time.

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How to Share Your Google Calendar with Another Person

Sharing your Google Calendar with specific individuals is a great way to synchronize schedules, whether for work or personal commitments. Here’s how to share Google Calendar with another individual:

1. Visit Google Calendar and log in with your credentials.
2. On the left side of the page, find "My calendars." Hover over your preferred calendar, click the three dots (More options), then select "Settings and sharing.”

3. Scroll to the "Share with specific people" section. Click "Add people and groups" and enter the email addresses associated with the person you want to share the calendar with.

4. Once you’ve added the email addresses, you can choose the level of access permissions you want to grant. Options range from viewing only (can see all details) to managing changes and sharing.

5. After setting the permissions, click "Send." The people you're sharing with will receive the invitation via email. They need to accept this to view the calendar.
   

Tips for Effective Calendar Sharing

• Double-check the email addresses to ensure you share your calendar with the right people.
• Consider what level of access is appropriate for each person. For instance, you might allow a co-worker to edit event details but restrict family members to view-only access.
• If the intended recipient has not accepted the invitation, follow up to ensure they received the email and understand how to access the calendar.
• Additionally, if you need to adjust your schedule, see our guide on How to Cancel a Google Calendar Event.
  

Sharing your Google Calendar ensures everyone is on the same page, making planning and coordinating activities easier.

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How to Share Your Google Calendar with a Family Member

Sharing your Google Calendar with family members can simplify managing household activities and events. Here’s how you can share your calendar with a family member:

1. Navigate to the Google Calendar website and sign in.
2. On the left side, under "My calendars," hover over the calendar you want to share. Click the three dots beside the calendar name and choose "Settings and sharing."

3. In the "Share with specific people" section, click "Add people and groups." Enter the email addresses of the family members you wish to share the calendar with.

4. Choose the appropriate permission level for your family member. You can allow them to see all event details, make changes to events, or manage sharing.

5. Click "Send." Your family members will receive an invitation in their email. They will need to accept the invitation to view the calendar.
   

Tips for Family Calendar Sharing

• If you frequently share calendars, documents, or other Google services, consider setting up a Google Family Group. This feature makes sharing more accessible and quicker for future activities.
• Be mindful of what you share on a family calendar, mainly if it includes sensitive appointments or information.
• Help your family track upcoming Google Calendar events and plan changes by updating it regularly.
  

By sharing your Google Calendar with family members, you create a centralized hub for all family-related schedules, ensuring everyone knows about upcoming activities and events.

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How to Share Your Google Calendar Within Your Organization

Sharing your Google Calendar within your organization can keep everyone aligned on schedules and availability. Here’s how to share your calendar organization-wide or with specific groups or individuals within your company:

1. Start by opening Google Calendar in your web browser.
2. On the left side of the screen, hover over the calendar name, click the three-dotted icon, then select “Settings and sharing.”

• For organization-wide sharing:
• Under "Access permissions," check the Make available for your organization box. This setting will allow everyone in your organization to see the calendar.
• For sharing with specific people or groups:
• Scroll down to "Share with specific people," then select Add People.
• Enter the email addresses of the persons/groups with whom you want to share the calendar.
• In the permissions dropdown, choose the level of access you wish to grant (view only, make changes, etc.).

3. After setting the permissions, click “Send” to notify the people or groups about the access to the calendar.
   

Best Practices for Sharing Calendars in an Organization

• Let your team know why the calendar is shared and how they should use it. This step will prevent misunderstandings and ensure that the calendar is a helpful resource.
• Keep the calendar up-to-date with all relevant meetings and events. An outdated calendar can lead to confusion and missed appointments.
• Periodically review who has access to the calendar and adjust permissions as necessary. Reviewing helps maintain security and ensures that only the relevant individuals have access.
• To better manage your time, see our article on How to Set Working Hours in Google Calendar.
  

With these steps, you can foster better communication and coordination within your team.

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How to Share Your Google Calendar from Mobile

While the Google Calendar app doesn't support sharing calendars directly, you can still manage calendar sharing through a browser on your mobile device. Here’s how to share your Google Calendar using the mobile web version, which mirrors the desktop experience:

1. Navigate to the Google Calendar site by typing "calendar.google.com" in your browser’s address bar. Log in with your Google account credentials.
2. Once logged in, you'll see the “My calendars” section on the left side of the screen. The section might be collapsed, so you may need to expand it to view your calendars list.
3. Tap the calendar you want to share, then tap the three vertical dots. Select “Settings and sharing.”

4. In the settings menu, scroll down to the “Share with specific people” section, and then add the email addresses of those you want to share your calendar with. Choose the level of access you want to grant each person, ranging from viewing rights only to full editing capabilities.
5. After setting the permissions, tap “Send” to invite the selected contacts to access your calendar. They will receive an email to view or edit your shared calendars based on the permissions you have set.
   

Tips for Sharing Google Calendar from Mobile

• For easier navigation and visibility, turn your mobile device to landscape mode when managing calendar settings through the web browser.
• The mobile web interface of Google Calendar is similar to the desktop version, but some elements might be positioned differently. Take a moment to familiarize yourself with the layout so you can navigate it more efficiently.
  

Sharing your calendar from a mobile device using a web browser is a handy workaround until the Google Calendar app supports direct sharing functionalities. This method ensures you can manage your calendar-sharing settings anytime, anywhere, directly from your smartphone.

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How to Make Your Google Calendar Public

Sharing your Google Calendar publicly allows anyone to find and view it. It can be beneficial for publishing event schedules or availability without specific access restrictions. Here’s how to set your Google Calendar to public status and manage what viewers can see:

1. Open Google Calendar through your web browser. You can only adjust public sharing settings on a computer.
2. Click the gear icon shown below, then select “Settings.”

3. Under “Settings for my calendars” on the left side, click the calendar name you want to make public.
4. In the “Access permissions for events” section, check the box next to “Make available to public” to enable it.

5. If you prefer not to share event details publicly, select “See only free/busy (hide details).” This setting will show when you are busy without revealing the specific commitments.

How Public Calendars Work

• Once your calendar is made public, it can appear in search results, allowing others to find it easily.
• People can sync your public calendar with their applications or subscribe to it in Google Calendar, keeping them updated on your scheduled events.
• You can maintain multiple calendars with varying levels of privacy—for example, a public calendar for broad visibility and a private one for personal appointments.
  

Tips for Managing a Public Google Calendar

• Keep your public calendar updated to ensure the information is accurate and helpful for subscribers.
• Be aware of how your public calendar is used, mainly if it includes links or details that could affect your privacy or security.
• Consider collecting feedback from users of your public calendar to improve its usefulness and accessibility.
  

Making your Google Calendar public opens new ways to communicate and share your time with a broader audience.

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Improved Collaboration Through Shared Calendars

In this guide, we've walked through different ways to share your Google Calendar to help you keep life organized—whether coordinating with your work team, managing family activities, or making your schedule accessible to the public. Using these strategies, you can simplify how you sync up with others and ensure everyone is always in the loop.