Zoom Attendance Report: Everything You Need to Know

Zoom meetings generate a lot of activity, but proving who actually showed up takes a dedicated report. A Zoom attendance report gives you that record, showing every participant's name, join time, leave time, and total duration for a meeting or webinar.

This article covers:

• What a Zoom attendance report includes and where to find it
• How to download the attendance list after a meeting or webinar ends
• How to check attendance for a Zoom Webinar specifically
• How to see participation, not just attendance, with Tactiq

What is A Zoom Attendance Report?

A Zoom attendance report shows a list of meeting participants, pulled from the Meeting and Webinar History report in your Zoom account. It includes each participant's name, their email address if they signed in, and their join and leave times.

Zoom retains meeting and webinar data for up to 15 months, but you can only search or view it in windows of up to one month at a time. Reports become available roughly 15 minutes after a meeting ends.

You can access reports as an account owner or admin through the Reports section in Account Management, or as a licensed user through Analytics & Reports. Both paths lead to the same Meeting and Webinar History report.

Once you're in the report, the participant list is organized under two tabs. The By Meetings/Webinars tab breaks attendance down per meeting, while the By Hosts tab summarizes activity across each host's meetings and webinars.

For a deeper look at what these reports can tell you beyond attendance, see our guide to Zoom meeting analytics.

💡 Pro Tip: Use Tactiq during your Zoom meetings to get real-time transcripts with speaker identification. It's a helpful way to cross-check attendance and see whether attendees actually participated in the discussion.

How to Download the Attendance List After the Meeting

Once your Zoom meeting ends, you can pull the participant list from the Meeting and Webinar History report. Reports become available about 15 minutes after the meeting ends, and you can search up to one month of history at a time.

If you're an account owner or admin:

1. Sign in to the Zoom web portal with admin privileges.

2. In the navigation menu, select Account Management, then click Reports.

3. From the Usage Reports tab, click Meeting and Webinar History.

4. From the By Meetings/Webinars tab, set your time range using the From and To fields, or search by meeting topic or meeting ID.

5. Under the Participants column, click the participant count for your meeting.

6. A window opens showing the full participant list, including names, emails if signed in, join and leave times, duration, guest status and in waiting room status.

7. Optional: check Export with Meeting Data to include meeting details, or Show Unique Users to remove duplicate entries.

8. Click Export to download the list as a CSV file.

If you're a licensed user:

1. Sign in to the Zoom web portal.
2. In the navigation menu, click Analytics & Reports.
3. Click Meetings & Webinars.
4. From the Usage Reports tab, click Meeting and Webinar History.
5. Set your time range, or search by meeting topic or meeting ID.
6. Under the Participants column, click the participant count for your meeting.
7. A window opens with the same participant details as above.
8. Optional: Check Export with Meeting Data or Show Unique Users.
9. Click Export to download the CSV file.

Note: This meeting report excludes anyone who stayed in the Waiting Room and never joined the actual meeting.

How to See the Number of Attendees in a Zoom Webinar

Zoom Webinars use the same Meeting and Webinar History report as regular meetings, so the steps are nearly identical.

If you're an account owner or admin:

1. Sign in to the Zoom web portal with admin privileges.
2. Click Account Management, then click Reports.
3. Click the Usage Reports tab, then select Meeting and Webinar History.
4. Set your time range, or search by webinar topic or ID.
5. Under the Participants column, click the participant count.

If you're a licensed user:

1. Sign in to the Zoom web portal.
2. Click Analytics & Reports, then Meetings & Webinars.
3. From the Usage Reports tab, click Meeting and Webinar History.
4. Set your time range, or search by webinar topic or ID.
5. Under the Participants column, click the participant count.

Either path opens the full attendee list, including names, emails if signed in, join and leave times, and duration. Click Export to download the CSV.

If registration was required, note that the registration report and attendance report are separate. Someone can register without attending, or attend without appearing as a registrant. Check Show Unique Users to avoid duplicate entries from rejoins.

This meeting report excludes anyone who stayed in the Waiting Room. For more on webinars, see our guide to Zoom Webinars.

How Can I See Who Participated in a Zoom Meeting?

A Zoom attendance report tells you who joined and for how long. It doesn't tell you who actually spoke, asked questions, or stayed engaged the whole time. Someone can show up on the report with a full duration and still have been on mute the entire meeting.

Tactiq closes that gap. It transcribes your Zoom meetings in real time and tags each line with the speaker's name, so you get a record of who said what, not just who was present.

With a Tactiq transcript, you can see:

• Who spoke, and how often, during the meeting
• Which topics each participant raised or responded to
• Whether someone stayed silent despite showing a full duration on the attendance report
• A searchable record you can check instead of relying on memory

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This matters most for meetings where engagement is the point, like client calls, all-hands, training sessions, or interviews. A join time and a leave time can't tell you who drove the discussion. A transcript can.

Wrapping Up

A Zoom attendance report tells you who joined a meeting and for how long, but it stops there. It won't tell you who spoke up, what got decided, or what needs to happen next.

Tactiq fills that gap with real-time transcription, speaker identification, and AI-generated summaries you can act on right away. Pair your attendance data with a Tactiq transcript, and you get the full picture: who was there, and what actually happened while they were.

Download the free Tactiq Chrome Extension today to start making your Zoom meetings more organized and actionable.

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