How to Create a Recurring Zoom Meeting

Setting up a recurring meeting on Zoom saves you time and keeps your team on the same page. No more scrambling to create new links every week. With a set periodic meeting, you have a consistent virtual space to connect, collaborate, and stay productive with your team.

In this article, we’ll cover how to create, link, edit, and view recurring meetings in Zoom.

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How to Create a Recurring Zoom Meeting

It’s easy to schedule Zoom meetings with multiple occurrences. Each occurrence uses the same meeting ID and settings. You can set recurring meeting series to repeat daily, weekly, or monthly and even create meetings you can use at any time.

Here’s a step-by-step guide on how to schedule a recurring meeting in Zoom:

1. Log in to the Zoom desktop client.
2. Click 'Schedule' on the Home tab.
3. Check the 'Recurring meeting' box below the Time Zone option.
4. Adjust the recurrence settings:
   1. Decide if the meeting should repeat Daily, Weekly, Monthly or No Fixed Time. Note: Meetings can have a maximum of 60 recurring sessions. For more than 60 recurrences, use the "No Fixed Time" option. To schedule a recurring meeting with this option, use the Zoom web portal, Gmail, or Outlook.‍
   2. Repeat every: Specify the interval for the repetition (e.g., every 2 days, every 3 weeks).‍
   3. End date: Set an end date for the series by choosing a specific date or the number of occurrences.

5. Modify other meeting settings as necessary.
6. Click 'Save'.

Important Notes

• For those who prefer using browser tools, the Chrome Extension for Zoom allows you to set up recurring meetings directly from your browser. For more details on using Zoom in a browser, check out Can You Use Zoom in Browser?
• You can’t reschedule recurring meetings with fixed patterns (daily, weekly, monthly) with your Personal Meeting ID.
• Before your recurring meeting, test your Zoom setup to avoid technical issues. Here’s a step-by-step guide on how to test Zoom before a meeting.

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How to Link a Recurring Zoom Meeting in Google Calendar

Linking your meetings to Google Calendar ensures you attend all sessions and keep all your meeting details in one place. Here’s how to set it up:

1. When you schedule your recurring meeting in the Zoom desktop client, select Google Calendar. This step will open a new window prompting you to sign in to your Google account.

2. Sign in to Google, or choose your account if you’re logged in.
3. Click' Continue' to Grant Zoom access to your Google account. Google Calendar will create an event with the meeting details.

4. Choose the recurrence for your meeting by selecting the appropriate option from the dropdown menu below the date and time settings. Complete your meeting setup and click 'Save.'

Your meeting is now linked to Google Calendar to ensure all participants have the correct details and reminders.

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How to Edit Recurring Meetings

If you need to modify a single occurrence of your recurring meeting, follow these steps:

1. Log in to the Zoom web portal.
2. Navigate to the 'Meetings' section in the menu. Click on the topic of your recurring meeting.

3. Select 'Show all occurrences' next to the meeting's scheduled time. You will see a list of all the meeting times. Here, you can delete, edit, or add new sessions. You can export meeting invitations to various calendar platforms.

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How to View Recurring Zoom Meetings

To keep track of your recurring meetings, you can view them easily in the Zoom desktop client. Here’s how:

1. Sign in to the Zoom desktop client.
2. Click on the 'Meetings' tab. For meetings with a fixed recurrence pattern, each session will be listed on its scheduled date.

3. Meetings with no fixed time are listed in the 'Recurring meeting' section at the bottom of the list of your upcoming meetings.
4. Click on a meeting to see more details and options.

Preparing and using the right tools is essential to ensure the effectiveness of your meetings. For tips on running meetings, check out The Complete Zoom Guide for a Perfect Meeting.

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Manage Recurring Zoom Meetings Easily

Setting up recurring meetings saves time and ensures your team stays synchronized. There's no need to create links for every weekly Zoom meeting; you have a consistent space for collaboration.

For an enhanced meeting experience, tools like Tactiq can summarize recordings and track key topics, helping you focus on content rather than administrative tasks. Explore more about the benefits of using AI for note-taking with Zoom meetings to maximize your efficiency.

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